The Essential Guide to Family & Medical Leave

406 | the essential guide to family and medical leave
Editing Forms That Have Optional or Alternative Text
Some of the forms have optional or alternate text:
• With optional text, you choose whether to include or exclude the given
text.
• With alternative text, you select one alternative to include and exclude
the other alternatives.
When editing these forms, we suggest you do the following:
Optional text
If you don’t want to include optional text, just delete it from your document.
If you do want to include optional text, just leave it in your document.
In either case, delete the italicized instructions.
Alternative text
First delete all the alternatives that you do not want to include, then delete
the italicized instructions.
Step 3: Printing Out the Document
Use your word processor’s or text editor’s “Print” command to print out your
document.
Step 4: Saving Your Document
After filling in the form, use the “Save As” command to save and rename the
file. Because all the files are “read-only,” you will not be able to use the “Save”
command. This is for your protection. If you save the file without renaming
it, the underlines that indicate where you need to enter your information will
be lost, and you will not be able to create a new document with this file without
recopying the original file from the CD-ROM.