The Essential Guide to Family & Medical Leave

appendix D | how to use the cd-rom | 409
Step 3: Printing a Form
Choose “Print” from the Acrobat Reader “File” menu. This will open the
Print dialog box. In the “Print Range” section of the Print dialog box, select
the appropriate print range, then click “OK.”
Using the Financial Planning Spreadsheets
This section concerns the files for the financial planning spreadsheets that
can be opened and completed with Microsoft Excel or another spreadsheet
program that understands XLS files.
These spreadsheets are in Microsoft Excel format. These files have the
extension “.XLS”. For example, the Cash Flow Forecast spreadsheet discussed
in Chapter 7 is on the file CashFlow.xls. All forms and their filenames are
listed below.
To complete a financial planning spreadsheet you must: (1) open the file
in a spreadsheet program that is compatible with XLS files; (2) fill in the
needed fields; (3) print it out; (4) rename and save your revised file.
The following are general instructions. However, each spreadsheet program
uses different commands to open, format, save, and print documents.
Please read your spreadsheet program’s manual for specific instructions on
performing these tasks.
Step 1: Opening a File
There are three ways to open the spreadsheet files included on the CD-ROM
after you have installed them onto your computer:
• Windows users can open a file by selecting its “shortcut” as follows:
(1) Click the Windows “Start” button; (2) open the “Programs” folder;
(3) open the “FMLA Guide Resources” subfolder; and (4) click the
shortcut to the spreadsheet you want to work with.
• Both Windows and Macintosh users can open a file directly by double
clicking it. Use My Computer or Windows Explorer (Windows 2000,
XP, or Vista) or the Finder (Macintosh) to go to the folder you installed
or copied the CD-ROM’s files to. Then, double click the specific file you
want to open.