university of illinois - UIHistories Project

i no BOARD OF TRUSTEES [February 18
Funds are available in the state capital appropriations for 1957-59, subject to
release by the Governor.
I concur and recommend that the Comptroller and the Secretary of the Board
be authorized to execute this contract, subject to release of funds.
On motion of Mr. Nickell, this contract was awarded, as recommended,
and the Comptroller and the Secretary of the Board were
authorized to execute the same. This action was taken by the following
vote: Aye, Mr. Bissell, Mrs. Holt, Mr. Johnston, Mr. Livingston,
Mr. Nickell, Mr. Swain, Mr. Williamson; no, none; absent, Mr. Herrick,
Mr. Hughes, Mr. Stratton, Mrs. Watkins.
CONTRACT FOR CONSTRUCTION OF PHYSICS BUILDING
(10) The Director of the Physical Plant Department and the Vice-President and
Comptroller recommend award of a contract for $1,436,400 to May fair Construction
Company, Chicago, Illinois, for the construction of the first unit of a new
Physics Building. This contract will be for all construction work, including the
mechanical trades.
In response to advertisements and other notices, nine bids were received on
February 4, 1958. Instructions to bidders called for a base bid and a series of
alternates, the University reserving the right to accept or reject any or all. The
base bid and alternates submitted by Mayfair Construction Company recommended
for acceptance are:
Base bid $1 408 800
Additive alternates
Additional foundation piling west of the building 10 700
Installation of additional shelving in offices 4 400
Metal acoustical treatment in corridors II 000
Anemostat mixing boxes for future air conditioning installation.... 1 500
Total $1 436 400
The additional piling is recommended as a protection against damage to this
first unit through driving of foundation piling for the adjoining second unit of the
building when the latter is constructed. The other alternates are recommended as
highly desirable accessories since the base bid allows sufficient funds for these
provisions.
Funds are available in the state capital appropriations for 1957-59, subject to
release by the Governor. The contract price is well within budget estimates for
building construction.
A base bid, lower by $185,600, was submitted by Hudson Construction Company,
Inc., Rantoul, Illinois, but its officers promptly reported that a basic error
was made in estimating and preparation of the bid and requested permission to
withdraw it. The Legal Counsel has advised that when a basic, unintentional error
has been committed by a bidder — which has been verified in this case — the
University may properly permit the bid to be withdrawn and return the bid
deposit. The Director of the Physical Plant Department and the Vice-President
and Comptroller recommend that the request of the Hudson Construction Company,
Inc., be granted, including return of its deposit, and that Mayfair Construction
Company be declared the lowest bidder.
Submitted herewith is a schedule of all bids received, with a report on this
matter from the Director of the Physical Plant Department; copies are being
filed with the Secretary of the Board for record.
I concur in the above recommendations and request that the Comptroller and
the Secretary of the Board be authorized to execute the contracts subject to the
release of funds.
On motion of Mr. Williamson, this contract was awarded, as recommended
and the Comptroller and the Secretary of the Board were
authorized to execute the same. This action was taken by the following
vote: Aye, Mr. Bissell, Mrs. Holt, Mr. Johnston, Mr. Livingston, Mr.
Nickell, Mr. Swain, Mr. Williamson; no, none; absent, Mr. Herrick,
Mr. Hughes, Mr. Stratton, Mrs. Watkins.