Please note - Swinburne University of Technology

10.2.5 Two months from the date of publication of
the original results, the Divisional Manager
shall notify the awarding Divisional Board of
any final results (those listed in sections
10.1.1 to 10.1.3) which are outstanding.
The Divisional Board must deal with the
matter at its next scheduled meeting.
10.3 Deferred results
10.3.1 A deferred result may be granted only by
the Divisional Board and then only when
special circumstances justify the granting of
an extension of time for the completion of
the work prescribed for the subject. Where
possible the Subject Convener should
advise students of reasons for the deferred
result prior to the result being published.
10.3.2 When a deferred result has been granted,
the result must be finalised for notification
to the awarding Divisional Board by a date
not later than two months after the date of
publication of the deferred result. The
student and the Subject Convener shall be
advised of the date and conditions set for
the finalisation of the result.
10.3.3 Any extension of the period of deferment in
excess of two months must have the prior
approval of the awarding Divisional Board
which shall fix an alternative date by which
the student must have completed the
requirements of the subject.
10.3.4 As soon as the final result has been
determined, the Subject Convener shall
submit a Result Amendment form, via the
Head of School, to the Pro Vice-Chancellor
for submission to the Divisional Board.
10.3.5 The Divisional Manager shall notify the Pro
Vice-Chancellor of the awarding division of
any deferred result which has not been
finalised within two months of the date of
publication of the deferment. The Divisional
Board must act on the matter at its next
meeting.
10.4 Continuing result
The term "continuing" may be used:
10.4.1 in those subjects in which enrolment will
normally extend for more than one
calendar year;
10.4.2 in cases where a result is determined on
submission of a report or thesis;
10.4.3 in cases where a student may be required
to extend his or her enrolment in a subject
for longer than the normal duration of the
subject without a fail result being recorded
for the earlier period of enrolment.
"Continuing" will appear on the official
examination result certificate issued to
students. In the normal course of events,
re-enrolment in the next semester/year will
be required and no final result will be issued
until the end of that semesterlyear.
10.5 Publication and withholding certification
10.5.1 Except by resolution of the awarding
Divisional Board or as provided in section
10.2.7, the final result of assessments in a
subject shall be published not later than
three weeks from the end of the
examination period nearest to the
conclusion of the subiect. In the case of a
Divisional Board resolGing to publish results
after the normal publication period
Academic Board shall be advised of the
proposed publication date and the reasons
for the later publication.
10.5.2 The Student Administration Office is the
only official source for the publication and
certification of results.
10.5.3 Official publication of results shall be by
display in a pre-designated place on the
University campus on the date or dates
announced by the Academic Registrar for
the release of that particular semester's or
year's results for each Division.
10.5.4 Because of the possibility of mishearing
information University staff are not
permitted to provide results over the
telephone.
10.5.5 A certificate of final results for the
particular semester will be produced by the
Student Administration Office and mailed
to every enrolled student within four weeks
of the publication of results.
10.5.6 No certification of current or past academic
results will be produced or made available
to any student or previously enrolled
student or to any other person on behalf of
a student or previously enrolled student of
the Universitv who:
a) has failed to return outstanding
materials borrowed from the University
Library;
b) has failed to pay any fine or imposition
relating to a); or
c) has failed to meet any other
outstanding commitment to the
University.
These conditions apply after notice to that
effect had been posted by the Academic
Registrar to the student at the address most
recently recorded in the University records
for that particular student.
10.6 Reports
10.6.1 Application for Detailed Report on
assessment
Any student may, on application to the
Student Administration Office within 30
days of the publication of the result of
assessment for a subject, and after
payment of the fee prescribed, obtain a
detailed written report by the Subject
Convener on any formally assessed
material. The Subject Convener must
complete and return the report to the