Printing - FECA-PT2 - National Association of Letter Carriers

(3) If not accurate or complete, the DCE should complete a corrected version of the
SOR, scan a copy into the file, and send a copy to the claimant for a new signature,
re-submittal, and approval. If necessary, the DCE should request that the claimant provide
any sum necessary to satisfy the adjusted amount of the refund. If the claimant has
refunded too much money, the DCE should so advise the claimant and process a payment
to repay that excess refund. If the SOR is based on old disbursement figures that are no
longer accurate because further disbursements have occurred prior to the processing of the
SOR, the DCE must revise the SOR to reflect the current (accurate) disbursement figures,
and must follow the above procedure for the submission to OWCP of the revised SOR by
the claimant, bearing the claimant’s signature. Additional disbursements may not be added
to the amount of the surplus which must be absorbed prior to reinstatement of
compensation benefits.
(4) The DCE follows established procedures for depositing any checks that were directly
received and for crediting of the refunded OWCP disbursements to the compensation fund.
Where a multi-party check is received which bears proper endorsements of any party or
parties in addition to OWCP, the DCE is authorized to endorse and deposit the check on
behalf of OWCP, and should not return such a check merely because it is made out to more
than one party. When the SOR is received, along with information from the fiscal section
concerning the amount of the refund, the DCE should complete parts A, B, and C of Form
CA-164 as appropriate, and forward it to the fiscal section. Form CA-164 allows the DCE to
advise the fiscal section of the amount of refund due and the amount of refund actually
received, and to indicate needed fiscal actions. The Form CA-164 also serves as
documentation of the computation for crediting the refunded OWCP disbursements to the
employing agency. The DCE should also ensure that the EN-1108, the completed CA-164,
and a copy of the refund check are scanned into the case record.
(5) If the claimant is making a refund in installment payments, the DCE should establish
an accounts receivable, and credit each partial payment received against that debt.
c. DCE Action on Receipt of Information Establishing a Recovery (without a completed SOR).
(1) Where a case is being handled directly by OWCP (one not referred to SOL or the
USPS), if the DCE determines or has reason to believe that:
(a) A recovery has occurred, but the claimant has not submitted the required
refund; or
(b) The claimant has not submitted sufficient information to establish the amount
of the refund due; or
(c) The unpaid refund is less than $2000.00,
the DCE should release a letter notifying the claimant and his/her authorized representative
that if the required refund, or requested information needed to determine the amount of the
refund, is not received within 30 days, the claimant’s right to compensation will be
suspended pursuant to 20 C.F.R. § 10.716.
FECA-PT2 Printed: 06/08/2010 559