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Washington Closure WCH Hanford Meeting Minutes CCN: 156752 JW WEEKLY PROGRESS REVIEW MEETING C008753A00 Distribution 11111101M Clinton J. Adamson 2 / February 8, 2011 ATEDE DISRIBTIO C. J. Adamson X3-16 D. Bollinger (DDI) E. L. Adamson X3-40 R. D. Cantwell N3-30 A. Gagnon X9-08 Q. L. Grist X3-16 W. R. Junkins X3-16 T. Dance (DDI) X3-17 D. C. Ordal H4-17 J. L. Dennis N3-30 S. E. Parnell X3-16 R. A. Dodd H14-24 J. R. Soulia (DDI) X3-1 7 C. Flowers (DDI) X3-17 B. E. Stubbs X3-16 T. A. Foster N3-30 H. Williams III X3-16 R. Ganapathy X3-40 R. T. Hansen H4-17 S. J. Huddleston X3-16 D. G. Saueressig N3-30 M. Sherman (DDI) X3-17 D. B. Teachout X3-16 H. C. Weber (DDI) X3-17 J. Zeisloft A3-04 Project File, X3-1 6 Records and Document Control H4-1 1 A meeting on the above subject was held on February 8, 2011 at 11 8-K, MO-755. 1. SAFETY * Safety topic: Discussed incident at the railroad project where a truck tried to move forward but still had the landing gear down. The action bent the landing gear and damaged the trailer. Discussed the need for paying attention to details. II. ACTION ITEMS FROM LAST MEETING/STATUS " Prior to moving the truck scale with the non-conforming lifting eye, a lift plan will be developed. (8/3) This item will remain in these minutes until demobilization as a reminder. (8/10) * On 7/8/2010 DDI submitted a letter addressing delays. WCH commits to providing a response when the STR returns from vacation. This will be a priority upon his return. (7/20) WCH will have this to DDI by the end of the week. (8/3) WCH has prepared a response letter and it will be given to DDI today. (8/10) Discussion of delays and WCH's letter in response to DDI's request. Further discussion tabled to another meeting. (8/17) The next meeting will be a line-by-line review. To be scheduled for next week. (8/24) DDI to provide a letter response. Meeting Z:\Administrative Assistant\Project Progress Review Weekly Meetings\201 l\February\2-8-l I Weekly Progress.doc
Progress Review Meeting Page 2 rescheduled for Wednesday 9/1. (8/3 1) Meeting held last week, scheduling will continue as needed. (9/7) DDI would like to schedule this to follow the 9/27 1:00 meeting. (9/22) Meeting rescheduled for Monday at 1:00 p.m. (9/28) Delay impacts meeting scheduled for 10/6/10 at 1:00. (10/5) Delay impacts meeting to be rescheduled, time TBD. (10/12) DDI has completed review and would like to meet again to put this issue to rest. Meeting will be scheduled as soon as possible. (10/26) Meeting rescheduled for today at 1:00 to discuss the last couple weeks. A meeting to discuss impacts TBD. (11/2) Delay status meeting today at 1:00. (11/9) WCH and DDI met on 11/15/2010 and will continue these discussions. (11/16) WCH would like to have complete agreement on delays so DDI is in a position to submit request for delays past 45 days. The weekly meetings will resume beginning Thursday, 12/2. (11/30) Currently, delays have been discussed through the end of November. DDI to respond to WCH letter regarding delays. Moving forward, DDI will follow the equipment and manpower process as lined out in Exhibit B from this date forward. (12/7) WCH is requesting that DDI provide a letter of agreement on the 45-day of scheduled delays. In return, WCH will provide to DDI a letter agreeing to a calculated method versus TIA for delays. November 3 0 Oth was the last day of the 45-day of delays. (12/14) WCH to respond to 12/15/10 DDI delays letter, concurrent to meeting 45 days of Exhibit B delays as of 11/30/10. This letter will include explanation of how the delay days were determined/calculated. (12/28) WCH will have letter to DDI completed by COB today. (1/4) WCH Procurement has letter and is working on distribution of letter to DDI. (1/12) Procurement will issue the letter by COB today. (1/18) Delays for December are recorded and up-to-date and WCH/DDI are working through the delays for January. The delays in further discussion are related to equipment delays versus personnel delays. DDI has submitted an updated equipment list with rates for WCH to review. (1/25) Procurement is reviewing equipment standby rates. They are also evaluating standby versus delays and effect each has on the contract. (2/2) No change. (2/8) * Stainless steel acid overpack decontamnination needs to be completed. (10/12) This has not yet been done. Drums are currently contained in the anomaly staging area. (10/26) Characterization plan development is in process. The drums are in an exclusion zone due to the contamination on the outside of the drums. (11/2) No change. (11/9) WCH is developing a characterization plan. (11/16) No update. (11/30) Characterization plan is with WCH Engineering for review. (12/7) No update. (12/14) Characterization plan is at the planning for evaluation. (12/28) No change. (1/4) Plan has been returned from the planning department and is in review by project management. WCH would like to have review complete and returned to planning with changes this week. (1/12) Hans Carmen, RE who will be helping Doug Teachout, will be taking the lead in finalizing this plan. (1/18) A JHA walkdown is scheduled for tomorrow. Once final tweaks are completed, plan will be reviewed with the crew and implemented. (1/25) No update. (2/8) " RCTs working on survey of trenches D, E, P and G to prepare for GPERS survey. (11/16) Surveys on hold due to weather conditions. (11/30) DDI requests trenches D, E, P, and G retainage release. WCH is evaluating this. Surveys to begin, weather and personnel permitting. (12/14) RCTs scheduled to begin surveys of trenches D and P on 1/3/11. (12/28) WCH suggested that Trenches 0, J, L and H be down posted. (1/4) Down posting of trenches not yet complete. Some additional debris in the bottom of the trenches will need to be excavated and disposed of prior to down posting. (1/12) There are twelve (12) small spots that will be dug (no more than 6" by shovel) and bagged by a laborer in full PPE with RCT support before area will be downposted. (1/18) Approximately half of the spots have been cleaned up to date. (1/25) Most of the trenches have been down posted to SCA. The south slope is still up posted near Trench H/I. There will be RBA areas where the debris has been identified. (2/8)
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FOI_2011-00646_Enclosure - Hanford Site

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