TABLE OF CONTENTS - Department of Public Social Services

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Los Angeles COUNTY Department of Public Social Services LEADER Replacement System (LRS) 7965 7966 7967 7968 7969 7970 7971 7972 7973 7974 7975 7976 7977 7978 7979 7980 7981 7982 7983 7984 7985 7986 7987 7988 7989 7990 7991 7992 7993 7994 7995 7996 DPSS Systems and DCFS Systems. Conversion software and activities shall be fully tested prior to use and a conversion strategy and schedule shall be designed to ensure migration to the LRS with no delays and no adverse effect on LRS performance. 3.8.1 CONVERSION AND ARCHIVING REQUIREMENTS. The LRS shall include a conversion and archiving strategy which maximizes the reliance on an automated solution and minimizes the disruption to Local Office Site operations in a smooth transition and successful implementation of the LRS. The LRS shall include a conversion and archiving strategy for the migration of DPSS Systems data, DCFS Systems data, and other legacy data to the LRS in the LRS archive format that can be used with the current LRS Data in the production environment as described in Subsection 2.26 (History Maintenance) of this Attachment B. Conversion and archiving requirements include the following: 43. The LRS conversion development, testing, and execution shall not cause any disruption to the public or to Local Office Site staff in the normal operation of business. 44. The LRS shall identify and map all data field, field definitions, and structural differences between the DPSS Systems data and other legacy data and LRS Data. 45. The LRS shall prevent duplicate benefit issuance during the conversion process, by issuing benefits from a single system for each Local Office Site during Countywide implementation. 46. The LRS shall prevent any delay in the participant’s receipt of benefits. 47. The LRS shall include and maximize the use of automated data conversion by using a comprehensive and effective analysis to correct data discrepancies in DPSS Systems data and other legacy data prior to conversion to the LRS. 48. The LRS shall not prevent or impede full access to the DPSS Systems by DPSS System users and COUNTY-specified Users. LRS RFP - Attachment B (SOR) Page 224 November 30, 2007
Los Angeles COUNTY Department of Public Social Services LEADER Replacement System (LRS) 7997 7998 7999 8000 8001 8002 8003 8004 8005 8006 8007 8008 8009 8010 8011 8012 8013 8014 8015 8016 8017 8018 8019 8020 8021 8022 8023 8024 8025 8026 8027 8028 8029 8030 8031 8032 8033 8034 8035 8036 8037 49. The LRS shall not prevent or impede full access to the existing DCFS Systems by existing DCFS Systems users and COUNTY-specified Users. 50. The LRS shall include an analysis of DPSS Systems source files, DCFS Systems source files, and other legacy data source files in order to determine what DPSS Systems data, DCFS Systems data, and other legacy data can and/or cannot be extracted and processed during the conversion process. 51. The LRS shall include an analysis of DPSS Systems and DCFS Systems duplicated and unduplicated records with a priority ranking based upon the accuracy of each record’s data in order to extract and load the most accurate data. 52. The LRS shall identify data exceptions. Edits and logic shall be developed that will identify invalid data values, incomplete records, duplicate identifiers, individuals with more than one identifier, inconsistencies between files, and other exception conditions. All exceptions shall be documented on reports in a format approved by COUNTY Project Director. 53. The LRS shall correct data exceptions, as a first priority via update transactions that will be created and processed against the appropriate existing source file(s) in order to correct the exception(s) if possible. 54. The LRS shall correct data exceptions by additional conversion code that shall correct the problem during the conversion process, where an automated data correction is not possible. 55. The LRS shall document all automated corrections via update transactions in reports in a format approved by COUNTY Project Director. 56. The LRS shall identify all instances where an automated correction is not possible via update transactions and shall, as the second priority to item 10 above, write conversion code that will correct the problem during the conversion process. 57. The LRS shall document and produce reports, in a format approved by COUNTY Project Director, of all instances where automated correction will be achieved via conversion logic and default values. 58. The LRS shall identify all instances where update transactions and conversion logic as automated solutions are not possible and shall document these instances in reports, in a format approved by COUNTY Project Director, with a corrective action plan. 59. The LRS shall, as part of the conversion transaction corrective action plan above, include the option to treat the case as a manual case under the ED/BC requirements for overriding the system. CONTRACTOR LRS RFP - Attachment B (SOR) Page 225 November 30, 2007
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TABLE OF CONTENTS - Department of Public Social Services

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