Please note - Swinburne University of Technology

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Standards of Progress
1. Preamble
All full-time and part-time students enrolled in undergraduate
and postgraduate courses in the Faculty are
expected to maintain a minimum academic standard to
be allowed to continue their studies. Unless otherwise
specified, these standards of progress apply to undergraduate
and postgraduate students.
2. Progress requirements
2.1 Completion of first year of undergraduate
pmgram
Full-time and part-time students are not permitted
to enrol for second or third stage subjects unless
they have completed, or are concurrently
completing, all outstanding stage one subjects.
Where a student is enrolled for both first and
second stage subjects and wishes to withdraw
from a subject, enrolment in stage one subjects
must be maintained.
2.2 Standard enrolment load
Full-time students are expected to enrol in, and
remain enrolled in, four subjects per semester.
Part-time students are expected to enrol in, and
remain enrolled in, two subjects per semester.
Variations to the standard enrolment load will be
permitted only in exceptional circumstances, and
will normally be varied for one semester only.
Students wishing to increase or decrease their
load must apply in writing to the Assistant
Registrar before the December re-enrolment
period, clearly stating the reasons for wishing to
vary their load. Variations to the standard
enrolment load can only be undertaken at the
2. December re-enrolment period, and the academic
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record of the student will be taken into account.
e. 2.3 Change of enrolment status
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Students admitted on a full-time or part-time basis
are expected to study on that basis for at teast
two semesters. Students wishing to change their
enrolment status (ie. from full-time to part-time or
vice versa) must apply in writing to the Assistant
Registrar before the December re-enrolment
period. Change of status can only be undertaken
at the December re-enrolment period, and the
academic record of the student will be taken into
account.
2.4 Time limit for completion of degree
2.4.1 Undergraduate
Full-time students must complete their
degree program within six years of their
first enrolment in the course (excluding any
periods of leave of absence). Part-time
students must complete their degree
program within nine years of their first
enrolment in the course (excluding any
periods of leave of absence). Leave of
absence taken as a progress review
condition will not be counted for the
purposes of degree completion.
2.4.2 Postgraduate
This section does not apply to higher
degree by research students.
Full-time students are normally expected to
complete their postgraduate program
within two years of their fint enrolment in
the course (excluding any periods of leave
of absence). Part-time students are normally
expected to complete their postgraduate
program within a period equal to twice the
normal completion time plus one year
(excluding any periods of leave of absence).
2.4.3 Students who do not complete their
courses within the specified time will be
advised in writing of their status, and
required to apply to Faculty Board for an
extension of time to complete their course.
Applicants must specify the reasons for the
delay in completing their course within the
specified period.
2.5 Higher degree students
Students enrolled for a Master of Business (by
research), Master of Business (by publication) or
Doctor of Philosophy are governed by progress
rules detailed in Univenity statutes (refer to page
413 in this Handbook for further information).
3. Student-at-risk pmgram
Students who do not pass at least 50% of their
enrolled load in any semester will be identified as being
"at-risk" and will be advised of their status by letter
within one week of the publication of results in the
fint semester of each year. These students will be given
the opportunity to discuss their situation with a
member of the academic staff chosen from a panel of
academic staff.
Attendance at the "at-risk" sessions is not compulsorv,
but is strongly encouraged.
4. Unsatisfactow academic Droaress
The academic brogress of a stAent will be considered
to be unsatisfactory if:
4.1 in the two most recent semesters in which the
student was enrolled, the student fails to pass at
least 50% of the student's workload; or
4.2 the student fails for the third time to pass a
subject; or
4.3 the student has failed to meet a condition
prwiously imposed by the Student Progress Review
Committee.
The grade NWD - not pass late withdrawal - will
count as a fail grade for the purpose of this section.
5. Show cause applications
Students whose progress is considered to be
unsatisfactory will normally be advised in writing of
their status within one week of results being released,
and advised that a recommendation has been made
that they should be excluded from the Faculty. Such
students are entitled to make a show cause application
to the Student Progress Review Committee about why
they should not be excluded. No student will be
excluded from the Faculty without first having been
given the opportunity to show cause to the Student
Progress Rwiew Committee as to why they should not
be excluded. Such students will not be permitted to reenrol
until the outcome of any show cause application
is known.
Show cause applications must be addressed to the
Chair of the Student Progress Review Committee and
lodged at the Faculty Office by the date specified in
the letter to students advising them of their status.