Please note - Swinburne University of Technology

7.7 Alteration to results
Any alteration to an examination result (whether
finalising a deferred result or altering a published
result) which is submitted within two months of
publication of the original result, may be approved
by the dean of the awarding faculty as chair of the
faculty board. An Alteration to Result form shall
then be forwarded, via the Secretary, to the Faculty
Board, to the Faculty Office. The Secretary shall
record the details of the alteration and the reasons
for it on the agenda of the next faculty board
meeting. The faculty board will receive the
alterations for noting. The Faculty Office will take
action on the dean's signature.
Where an alteration to examination result, other
than finalising a result for which an extension of
time to complete has been granted under section
7.3.3 or 8.4, is submitted more than two months
after publication of the original results, the
alteration must be approved by the awarding
faculty board before the Alteration to Result form
is forwarded to the Student Administration Office.
8. Special examinations
8.1 A special examination may be granted by the Chief
Examiner:
8.1.1 Where a student is absent from the whole
or part of an examination due to illness or
other misadventure.
Application under this clause, accompanied
by evidence of inability to attend, must be
lodged at the faculty office not later than
midday of the third working day after the
day of the examination; or
8.1.2 Where a student has obtained a pass category
in all subjects except one for an undergraduate
qualification and has presented for
and failed that subject in the final semester,
or where a student has failed, in hislher
penultimate semester, a subject which was
not again available in the final semester.
Application under this clause must be
lodged at the Student Administration Office
not later than midday on the seventh
working day after the day of the publication
of the results of the subject in the final
semester.
8.2 Special examinations granted in accordance with
section 8.1 must be notified to faculty board at its
first meeting after the granting of the special
examinations and the student and subject convener
advised.
8.3 When a special examination has been granted the
result must be finalised in readiness for notification
to the awarding faculty board by a date fixed by
the faculty board, but no later than two months
after the date of publication of the original result.
8.4 Any extension of that period must have the prior
approval of the dean of the awarding faculty who
shall fix an alternative date by which the special
examination must be finalised. Details of the extension
granted shall be notified to the next meeting
of the faculty board.
8.5 The subject convener must submit the result of the
special examination to the head of department in
time for it to be approved by the dean of the
awarding faculty before the due date. The dean
shall notify the result to the Student Administration
Office and the faculty board.
8.6 The Student Administration Office shall notify the
dean of the awarding faculty of any results which
are outstanding for more than two months from
the date of publication of the original results. The
faculty board must deal with the matter at its next
meeting.
9. Retention of assessed examination work
The head of department shall arrange for the retention
of all examination scripts for a period of three calendar
months after the publication of results. The head of
department shall arrange for the storage of copies of a
representative sample of all assessed material (including
examination scripts) for all subjects taught by the
department for a period of at least twenty-four months
after the publication of results.
10. Special consideration
A student whose work during the academic year or
whose performance in an examination or other assessment
has been affected by illness or other serious
cause may lodge an Application for Special
Consideration with the Registrar. This will be considered
by the subject panel concerned.
An application for special consideration must be
accompanied by appropriate evidence such as a
medical certificate, a letter from a student counsellor,
etc.
Applications should be lodged at the faculty office not
later than midday on the third working day after the
conclusion of the day of the examination. Where no
examination is held, application must be made before
the end of the first week of the examination period.
No application will be considered after the publication
of results.
11. Appeal
Any student or group of students has the right of
appeal to the head of the appropriate teaching
department about any aspect of the assessment
procedure in any subject. Such appeal shall be lodged
within sixty days of publication of the results in that
subject, unless otherwise agreed by the Chief Examiner.
Credit Transfer Policy
This policy applies to credit transfer for formal prior learning.
A further policy statement will be issued shortly following
the development of the University's Recognition of Prior
Learning model relating to informal learning.
1. It is Swinburne Univenity of Technology's policy to
grant the maximum possible level of credit for students
who have been admitted to the University's programs.
This overarching policy will be implemented under the
following more specific credit transfer principles and
guidelines.
1.1 The University will ensure that current and
prospective students are aware of their rights to
credits for prior studies through the following
publications and information systems:
(a) The University Handbooks will include the
latest available information on approved credit
transfer agreements at the time of publication.