Please note - Swinburne University of Technology

7.2.2 Before recommending the results to the
awarding faculty board the head of department
shall ensure that a review has been
carried out of the work of all candidates
who are recommended as having failed a
subject, or whose results are borderline to
an assessment category.
7.2.3 The head of department shall recommend
to the awarding faculty board results of all
enrolled students for approval.
7.2.4 After faculty board has approwd the results,
the head of department shall arrange for
the entry, by the convener, of the results on
the official result sheets; for the
transcription to be checked and for the
official result sheets to be delivered to the
Student Administration Office.
7.3 Deferred results
7.3.1 A deferred result may be granted only by
the faculty board and then only when
special circumstances justify the grant of an
extension of time for the completion of
work prescribed for the subject before a
student's result in that subject is finalised.
7.3.2 When a deferred result has been granted,
the result must be finalised in readiness for
notification to the awarding faculty board by
a date to be fixed by the board, not later
than two months after the date of
publication of the deferment. The student
and the subject convener shall be advised of
the date and conditions set for the
finalisation of the result.
7.3.3 Any extension of the period of deferment
must have the prior approval of the dean of
the awarding faculty who shall fix an
alternative date by which the student must
have completed the requirements of the
subject. Details of the extension granted and
the reasons for it shall be notified to the
next meeting of the faculty board.
7.3.4 As soon as the final result has been determined,
the subject convener shall submit an
Alteration to Result form, via the head of
department, to the dean for onward
transmission to the faculty board.
7.3.5 The Student Administration Office shall
notify the dean of the awarding faculty of
any deferred result which has not been
finalised within two months of the date of
publication of the deferment. The faculty
board must deal with the matter at its next
meeting.
7.4 Continuing notation
The notation 'continuing' may be used:
(a) in those subjects in which enrolment will
normally extend for more than one year;
(b) in cases where a result is determined on submission
of a report or thesis; and
(c) in cases where a student may be required to
extend his or her enrolment in a subject for
longer than the normal duration of the subject
without a failing result being recorded for the
earlier period of enrolment.
The notation 'continuing' will appear on the official
examination result certificate issued to students,
with a note that, in the normal course of events,
re-enrolment in the next semester will be required
and that no final result will be issued until the end
of that semester.
7.5 Publication and withholding certification
7.5.1 Except by resolution of the awarding faculty
board and provided in section 7.5.6, results
of assessments in a subject shall be
published within two weeks of the end of
the examination period nearest to the
conclusion of the subject. In the case of a
faculty board resolving to publish results
after the normal publication period the
Academic Board shall be advised of the
proposed publication date and the reasons
for the later publication.
7.5.2 The Student Administration Office is the
only official source for the publication and
certification of results.
7.5.3 Official publication of results shall be by
their display in a pre-designed place on the
Institute campus on the date or dates
announced by the Registrar for the release
of that particular semester's or year's results.
7.5.4 No results will be given over the
telephone.
7.5.5 A certificate of results for the particular
semester will be produced and made
available to every enrolled student.
7.5.6 No certification of current or past academic
results will be produced or made available
to any student or previously enrolled student
or to any other person on behalf of a
student or previously enrolled student of the
University who has failed to return
outstanding materials borrowed from the
University Library or who has failed to pay
any fine or imposition relating thereto, or
who has any other outstanding commitment
to the University, after notice to that effect
had been posted by the Registrar to the
student at the address most recently
recorded in the University records for the
particular student.
7.6 Reports
Any student may, on application to the Faculty
Office within thirty days of the publication of the
result of assessment for a subject, and after
payment of the fee prescribed, obtain a detailed
report by the examiner on any material formally
assessed.
Fees for such reports shall be determined from
time to time by the Vice-Chancellor.
(Access to examination scripts and marks for each
question will be available on request and without
fee.
Enquiries regarding marks or access to scripts
should be made directly to the appropriate
department or faculty ofice.)