Please note - Swinburne University of Technology

Refund of fees
Later VTAC offer
A student who has enrolled as a result of an offer made
through the Victorian Tertiary Admissions Centre WAQ and
who receives a later offer from VTAC for a higher course
preference, may receive a refund of all fees paid if notice of
the withdrawal and application for the refund is lodged at
the Faculty Office prior to 3 1 March 1994.
No later VTAC offer
A student who withdraws and does not receive a higher
preference offer from VTAC may receive a refund of fees,
less a $5.00 service charge, if notice of the withdrawal is
lodged at the Faculty Office prior to 31 March 1994 for
semester one and 31 August 1994 for semester two.
No refunds of fees will be made where a student withdram
from study after 31 March 1994 for semester one and 31
August 1994 for semester two.
No refunds of fees will be made under any of the provisions
set out above unless the student returns to the Faculty
Office with the notice of withdrawal, his or her 1994
student identity card. A copy of the student's enrolment
receipt must also be attached for any refund applications.
No refunds can be processed without a copy of the receipt
and ID card.
Postgraduate fees refunds
Students should contact course authorities for details.
Confirmation of University
records
The University recognises that error; can be made in the
transcription of enrolment details from original copies of
enrolment forms to the computer-held files. It is also realised
that such errors can cause a great deal of inconvenience to
students (and staff) if not detected.
Students are therefore asked to check the record of each
semester's enrolment.
Students who do not check the statements, or who do not
by the due date notify the Faculty Office of any errors
existing in the records will be required to pay a substantial
fee for each amendment to be made.
Amendments to enrolments
Withdrawing from subjects
A student may withdraw from a subject or unit without
penalty of failure up to the dates shown below:
(a) for subjects concluding at the end of the first semester
31 March 1994 or
(b) for subjects concluding at the end of the second
semester
31 August 1994.
A withdrawal made after the dates set out above will result
in a fail being recorded on the student's academic record
(the symbol NWD - failure because of late withdrawal -
will appear).
A student who believes that the failing result NWD should
not be recorded must obtain the specific approval of the
dean of the faculty concerned, and the Registrar.
Circumstances supporting the application must be set out on
the Amendment to Enrolment form on which the approval
for the withdrawal is sought. A late fee of $10.00 per
subject may be imposed.
If, as a consequence of withdrawing from a subject or
subjects, a student changes from full-time to part-time
status, a refund of a portion of the general service fee will
be made only if the withdrawal is made prior to 31 March
1994 for semester one, or for semester two, prior to 31
August 1994.
HECS liability
Students who withdraw from subjects or total enrolment
after 31 March 1994 for subjects concluding at the end of
the first semester or after 31 August 1994 for subjects
concluding at the end of the second semester will still
incur a HECS liability for that semester.
Students who withdraw from a full year subject after 31
March 1994 will still incur a HECS liability for semester 1.
Students who withdraw from a full year subject after 31
August 1994 will incur a HECS liability for two semesters.
Adding subjects
No subject may be added to a student's enrolment without
the apprwal of both the teaching and the awarding departments.
Students should be aware that some faculties have
restrictions on the period during which subjects can be
added.
Notwithstanding any faculty rules, after 31 March 1994 (for
subjects concluding at the end of the first semester) or 31
August 1994 (for subjects concluding at the end of the
second semester) an amendment will be permitted only
where special circumstances exist and the approval of the
dean of the faculty concerned and the Registrar has been
given. A fee of $10.00 per subject will be charged. Students
not enrolled in a subject during examination period must
seek approval of the faculty concerned. A fee of $50.00 per
subject added will be charged.
Students should note that the addition of subjects may
result in a change from part-time to full-time status. In such
circumstances the amendment will only be recorded when
an amount of money being the difference between the parttime
and full-time general service fee paid has been paid. It
is the responsibility of students to ensure that they are
aware of any additional fees required and to arrange for
their payment at the Cashier's Office.
Leave of absence
Students who have enrolled in a course and who wish to
apply for a period of leave of absence may do so in writing
addressed to the Assistant Registrar of the appropriate
Faculty. The application should clearly indicate the
circumstances on which the request is based and the length
of time for which leave is sought.
Each application is considered within the faculty concerned
under any specific faculty rules relating to leave of absence.
Students who have been granted leave of absence will be
notified in writing by the faculty concerned. Enrolment for
all subjects for the duration of the leave will be cancelled.
Students who have been granted leave of absence will be
eligible for a refund of their 1994 General Service Fee only if
their application is received prior to 31 March 1994 for
semester one or 31 August 1994 for semester two. Students
must also attach copy of their enrolment receipt and ID card
with their application. Refunds cannot be processed without
a copy of the receipt and ID card.