Resolutions - Jersey City

easonable and practical to do so. However, OHSP retains the right to make unanounced visits,
inspections and audits. as it deems necessary.
c. OHSP reseres the right to seek and Subgrantee agrees to provide access to records of the
Subgrantee associated with thi grant.
D. OHSPreserves the right to have access to all documentation produced in connection with audits
made by the Subgrantee or independent certified public accountants, regitered mumcipal accuntants
or licensed public accounts hied by the Subgrantee to perform such audits.
XI. Record Retention.
A. Except as otherwise provided, fiancial and programatic records, support documents, statistical
records and all other records pertinent to the grant shall be retained for a period of seven (7) years,
unless directed to extend the retention by OHSP.
i . If any litigation, claim negotiation, action or audit involvig the records is started before the
expiration ofthe seven (7) year period, the records must be retained until completion ofthe
action and resolution of all issues and appeals which arise from it,ot until the end of the
regular seven (7) year period, whichever is later, unless otherwise directed by OHSP.
2. Records for non-expendable property acquired with OHSP fuds shall be retained for seven
(7) years after its fial disposition, unless otherwise provided by OHSP.
3. The general retention perod tor all records starts from the date ofthe fial subject close out
letter.
B. OHSP may request trarfer of certain records to its custody from the Subgrantee when it determes
xx. Enforcement.
that the records possess long-term retention value and wil make arrangements with the Subgrantee to
retai any records that are continuously needed for joint use.
If a Subgranteematerially fais to comply with the term of an award, whether stated in a state or federal
statute/ regulation, an assurance, in a state plan or application, a notice of award, or elsewhere, OHSP may
take one or more of the following actions.
A. Temporary witlùold reimbursements pending correction üfthe deficiency by the Subgrantee.
B. Disallow al or part of the costs of the activity or action not in compliance.
c. Wholly or partly suspend or termate the current award for the Subgrantee's program.
D. Witlùüld further awards for the program.
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