T A B L E O F C O N T E N T S P RT I A ... - Broome County

§ 10-2 BROOME COUNTY CODE § 10-2
(3) A fully executed agreement for the lease of said goods, materials or supplies or for
the maintenance of county property or equipment is on file with the Department of
Audit and Control; and
(4) Said lease or maintenance contract calls for the payment of money in
predetermined amounts to be paid at predetermined intervals.
C. A claim for the reimbursement for expenses or for professional or personal services may
be audited and paid if:
(1) The expenses for which reimbursement are sought have actually been incurred or
the professional or personal services have actually been performed for or on behalf
of the County of Broome;
(2) The claim shall be certified to by the claimant or a duly authorized officer or agent
as true and correct and that the amount claimed remains due, owing and unpaid,
and that the services were actually performed; and
(3) The head of the appropriate department or his authorized deputy shall approve said
claim, certifying that the expenses or the professional or personal services have
been rendered for or on behalf of Broome County and that the charges are correct.
D. A claim for the payment of medical services and treatment of all municipal employees
covered under the Broome County Self Insurance Plan may be audited and paid if:
(1) An itemized invoice has been received by the Office of Risk and Insurance listing
dates, type of treatment or services and amount of each treatment or service; and
(2) The required accident report forms are on file in the Office of Risk and Insurance;
and
(3) The Manager of Risk and Insurance or his authorized designee has reviewed each
claim and certifies that the services or treatment appears to be appropriate to the
injury, and the amount is in accordance with the Worker's Compensation Board
Schedule of Medical Fees.
E. A claim for the prepayment for the purchase of goods, materials or supplies, annual
subscriptions and membership dues may be audited and paid if:
(1) The terms of sale require a check to accompany the order;
(2) The head of the appropriate department or his authorized designee agrees to
furnish the Department of Audit and Control with a receipted delivery slip after the
supplies, materials or goods have been delivered to the county;
(3) An itemized price list from the vendor, listing the items to be purchased and unit
prices, is attached to the voucher; and
(4) A Broome County purchase order and/or an order form from the vendor
accompanies the voucher to be sent to the vendor with the check.
10:2 02 - 01 - 2010