T A B L E O F C O N T E N T S P RT I A ... - Broome County

Chapter 48
RECORDS MANAGEMENT
§ 48-1. Records Management Officer; § 48-3. Procedures.
staff; expenses. § 48-4. Preservation of historical records.
§ 48-2. Powers and duties of Records
Management Officer.
§ 48-5. Public records classified.
[HISTORY: Adopted by the Broome County Legislature 12-8-1987 as L.L. No. 8-1987.
Amendments noted where applicable.]
GENERAL REFERENCES
Department of Records — See Charter Art. XX and Public access to records — See Ch. 225.
Administrative Code Art. XX.
§ 48-1. Records Management Officer; staff; expenses.
There shall be a Records Management Officer who shall be responsible for administering
noncurrent and archival public records in accordance with local, state and federal law and
guidelines promulgated attendant thereto. The Broome County Clerk shall serve as Records
Management Officer. Within the appropriations provided therefor, the County Clerk shall
appoint such staff and incur such expenses as may be necessary for the proper execution of
the functions and powers of the Records Management Officer.
§ 48-2. Powers and duties of Records Management Officer. [Added 6-22-1989 by L.L.
No. 8-1989]
A. The Records Management Officer shall have all necessary powers to carry out the
efficient administration, determination of value, use, preservation, security and
disposition of noncurrent and archival public records. The determination of value, use,
preservation and disposition of records by the Records Management Officer may only be
made after consultation with and agreement by the appropriate department head or
designee. Conversely, no records shall be destroyed or otherwise disposed of by a
department unless approval has been obtained from the Records Management Officer.
B. The Records Management Officer shall:
(1) Survey public records to determine whether the records may be classified as:
obsolete and unnecessary according to New York State Records Retention and
Disposition Schedules, thereby subject to disposition; or containing information of
administrative, legal, fiscal, research, historical or educational value which
warrants their permanent retention; or records not subject to disposition according
to state law, and take all the necessary action to effectuate the functions of the
Office.
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