SIRS - p-12 - New York State Education Department

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Chapter 6: Data Reporting in the SIRS Programs_Fact Template Programs_Fact Template Programs _Fact data elements define students’ involvement in reportable program services. Programs_Fact also includes transactional data: where each program service must be reported for each student for each school year. Programs are defined as attributes of a student that can change over time and have specific starting and ending points. The extract should include all needed records; enter as many records as needed for each student. School districts that create an enrollment record for students with disabilities using one of the following Reason for Beginning Enrollment Codes are required to submit Programs Participation information: • 0011 — Enrollment in building or grade • 5544 — Transferred in under the NCLB Title I “School in Improvement Status” transfer option • 5654 — Enrollment in a AHSEP or HSEP program • 5905 — CSE responsibility only • 7000 — Transferred in under the NCLB Title I “Persistently Dangerous School” transfer option • 7011 — Transferred in under the NCLB Title I “Victim of Serious Violent Incident” transfer option Because program services data are typically tracked not only in the district’s Student Management System (SMS) but also in other district-based information repositories—e.g., the Special Education System (SES), the Cafeteria Information Systems (CIS)—it is recommended that separate data extracts be used. It is recommended that a separate file be used for each program type: LEP Eligibility LEP Programs No Child Left Behind (NCLB)-Funded Program Services NCLB Transfer Options Type of Disability Safety Net Career and Technical Education Coordinated Early Intervening Services Other 94 Student Information Repository System Manual for 2010–11 Version 6.2
Chapter 6: Data Reporting in the SIRS Programs_Fact Template Field Number Start Position End Position Max Length 1 1 8 8 2 9 14 6 3 15 24 10 4 25 36 12 5 37 44 8 6 45 54 10 7 55 64 10 FIELD NAME from eScholar template (DATA ELEMENT NAME) as used by NYSED, if different from eScholar template name * = Required for all students + = Required only for specified students *DISTRICT CODE (DISTRICT OF RESPONSIBILITY CODE) *LOCATION CODE *SCHOOL YEAR DATE (SCHOOL YEAR) *STUDENT ID (SCHOOL DISTRICT STUDENT ID) *PROGRAMS CODE (PROGRAM SERVICE CODE) *BEGINNING DATE (PROGRAM SERVICE ENTRY DATE) +ENDING DATE (PROGRAM SERVICE EXIT DATE) NYS or Local Purpose NYS Reporting Local use only NYS Reporting NYS Reporting NYS Reporting NYS Reporting NYS Reporting Instructions or Rules Format Public school districts: NYnnnnnn (NY followed by the first 6 digits of the BEDS code) Charter and nonpublic schools, State agencies, State-operated schools, AND child care institutions with schools: 8nnnnnnn (8 followed by the last 7 digits of their Institution code) Required by eScholar load plan. Typically the building code (assigned by local student management system and used by L1 Data Warehouse) which uniquely identifies building in which a student is receiving the service. Programs can optionally use ‘0000’. Use June 30 of the reported school year. Ex: For 2010–11, use 2011-06-30 Unique identifier assigned by the Local Education Agency (LEA) in which the student is enrolled. Use 9 numeric characters, left padded with zeros. Ex. For 51972, use 000051972 Program service code applicable to a student. Populate with codes. The program start date must be between July 1 st and June 30 th of the reported school year. Ex: for 2010–11, use a date between 2010-07-01 and 2011-06-30. Leave blank until the program service actually ends. Program end date must be between July 1 st and June 30 th of reported school year. Ex: for 2010–11, use a date between 2010-07-01 and 2011-06-30. alphanumeric alphanumeric date yyyy-06-30 alphanumeric nnnnnnnnn alphanumeric date yyyy-mm-dd date yyyy-mm-dd Recommended Codes or Reference to Data Source For NYSED BEDS codes: www.nysed.gov/admin/bedsdata.html For NYSED BEDS and Institution codes: http://portal.nysed.gov Click on “SEDREF Query” For schools/agencies other than public districts and charters that are required to report these data: http://www.p12.nysed.gov/irs/sirs/ See Appendix 9: Program Service Codes and Appendix 10: Career and Technical Education Program Codes. 95 Student Information Repository System Manual for 2010–11 Version 6.2
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New York State Student Information
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Table of Contents iii Table of Cont
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Table of Contents NYSAA- and NYSESL
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Table of Contents Special Education
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Introduction Introduction The New Y
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Introduction New York State Educati
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Introduction Select Federal and Sta
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Chapter 1: Accountability in New Yo
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Chapter 2: Student Information Repo
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Chapter 2: Student Information Repo
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Chapter 3: nySTART Administrator: A
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Chapter 3: nySTART protocol (or mai
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Chapter 3: nySTART not case sensiti
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Chapter 4: Testing Rules Chapter 4:
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Chapter 4: Testing Rules Grade K: N
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Chapter 4: Testing Rules students t
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Page 81 and 82: Chapter 6: Data Reporting in the SI
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Page 133 and 134: Field Number 33 (cont.) Chapter 6:
Page 149 and 150: Chapter 7: Data Element Definitions
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Chapter 7: Data Element Definitions
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Chapter 8: Reporting Enrollment Rec
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Chapter 9: Reporting Program Servic
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Chapter 10: Reporting Students in S
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Chapter 11: Verifying Data in the S
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Appendices Appendices 199 Student I
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Appendix 1: 2010-11 Assessment and
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Appendix 1: 2010-11 Assessment and
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Appendix 3: Language Codes and Desc
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Appendix 4: Postgraduate Plan Codes
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Appendix 6: Country of Origin Codes
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Appendix 7: Reason for Beginning En
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Appendix 7: Reason for Beginning En
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Appendix 8: Reason for Ending Enrol
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Appendix 9: Program Service Codes A
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Appendix 9: Program Service Codes
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Appendix 9: Program Service Codes T
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Appendix 9: Program Service Codes P
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Appendix 9: Program Service Codes e
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Appendix 9: Program Service Codes I
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Appendix 9: Program Service Codes d
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Appendix 10: Career and Technical E
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Appendix 11: Assessment Measure Sta
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Appendix 13: Standard Achieved Code
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Appendix 14: Course Codes, Grade Ty
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Appendix 15: Preschool Students wit
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Appendix 16: Preschool and School-A
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Appendix 16: Preschool and School-A
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Appendix 18: Special Education Even
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Appendix 18: Special Education Even
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Appendix 19: Use of SIRS Data for N
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Appendix 20: High School Cohort Def
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Appendix 21: Anticipated Changes fo
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Appendix 22: Glossary of Acronyms S
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Appendix 23: Glossary of Terms Inte
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Appendix 23: Glossary of Terms •
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Appendix 23: Glossary of Terms Neg
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Appendix 23: Glossary of Terms a li
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Index HSEPP, 8, 17, 58, 185, 197, 1
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