SIRS - p-12 - New York State Education Department

Chapter 11: Verifying Data in the SIRS
data must be addressed and corrected at the school level. These data are automatically rolled
up to the proper district totals. There is no way to change the BEDS Online district enrollment
without addressing the underlying school level data.
Factors That May Cause BEDS Day Enrollment as of October 6, 2010 Verification Report
Counts to Be Inaccurate:
If a student is incorrectly listed as enrolled in the district or is listed in the wrong school
in the district, check the student’s record to make sure that the dates of enrollment and/or
discharge are correct and that the student’s grade level is recorded correctly. If a student
enrolled in the district is not listed in the verification report, check that the enrollment and
discharge dates on the repository records are correct. Students are not listed in a report
unless their repository records show them as enrolled on October 6, 2010.
2010–11 New York State Testing Program (NYSTP) Grades 3–8 English Language Arts
and Mathematics Tested/Not Tested Verification Reports
The 2010–11 New York State Testing Program (NYSTP) Grades 3–8 English Language
Arts and Mathematics Tested/Not Tested Verification Report shows students reported in the
Student Information Repository System (SIRS) who met one of the following criteria:
For ELA:
• graded students in grade 3, 4, 5, 6, 7, or 8 (or ungraded student with a birth date
between September 1, 1996 and August 31, 2002, inclusive) AND enrolled in your
district between May 3 and May 11, 2011.
For mathematics:
• graded students in grade 3, 4, 5, 6, 7, or 8 (or ungraded student with a birth date
between September 1, 1996 and August 31, 2002, inclusive) AND enrolled in your
district between May 11 and 18, 2011.
This report also indicates whether or not these students were tested on the appropriate
assessment for their grade/age and, if they were not tested, the reason why. This allows
districts to verify that all students who met the above criteria were correctly reported in SIRS
and that the students who were tested on the appropriate assessments have the correct
relevant assessment record in SIRS. After districts, charter schools, and Article 81 schools
have an opportunity to verify these data, assessment records will be transferred to
CTB/McGraw-Hill so that scores and performance levels can be determined. (CTB may
determine that some of these students have not completed sufficient parts of the assessment
to receive a valid score.) Scores and levels will then be shown in the verification reports.
Students are counted as tested in these reports if they have a NYSTP ELA or
mathematics assessment record in the repository and the record does not show administrative
error or medically excused in the standard met field. If the student does not have a test record,
the reason for not testing will be recorded as “not tested.” All demographic data for these
assessments are based on the status of students during the test administration period, as
recorded on repository records.
180 Student Information Repository System Manual for 2010–11 Version 6.2