SIRS - p-12 - New York State Education Department
SIRS - p-12 - New York State Education Department
SIRS - p-12 - New York State Education Department
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Field Number<br />
Chapter 6: Data Reporting in the <strong>SIRS</strong> SE_Events Template (Special <strong>Education</strong> Events)<br />
Start Position<br />
End Position<br />
Max Length<br />
1 1 8 8<br />
FIELD NAME<br />
from eScholar template<br />
(DATA ELEMENT NAME)<br />
as used by NYSED, if different from<br />
eScholar template name<br />
* = Required for all students<br />
+ = Required only for specified<br />
students<br />
*DISTRICT CODE<br />
(DISTRICT OF RESPONSIBILITY<br />
CODE)<br />
2 9 14 6 *LOCATION CODE<br />
3 15 24 10<br />
4 25 36 <strong>12</strong><br />
*SCHOOL YEAR DATE<br />
(SCHOOL YEAR)<br />
* STUDENT ID<br />
(SCHOOL DISTRICT STUDENT ID)<br />
5 37 52 16 *EVENT TYPE CODE<br />
6 53 62 10 *EVENT DATE<br />
7 63 78 16 EVENT REASON CODE 1<br />
8 79 94 16 EVENT REASON CODE 2<br />
9 95 110 16 EVENT REASON CODE 3<br />
NYS or<br />
Local<br />
Purpose<br />
NYS<br />
Reporting<br />
Local use<br />
only<br />
NYS<br />
Reporting<br />
NYS<br />
Reporting<br />
NYS<br />
Reporting<br />
NYS<br />
Reporting<br />
Local use<br />
only<br />
Local use<br />
only<br />
Local use<br />
only<br />
Instructions or Rules Format<br />
Public school districts: NYnnnnnn<br />
(NY followed by the first 6 digits of the<br />
BEDS code)<br />
Required by eScholar load plan.<br />
Typically the building code (assigned by<br />
local student management system and<br />
used by L1 Data Warehouse) which<br />
uniquely identifies building in which a<br />
student is receiving the service.<br />
Programs can optionally use ‘0000’.<br />
Use June 30 of the reported school year.<br />
Ex: For 2010–11, use 2011-06-30<br />
Unique identifier assigned by the Local<br />
<strong>Education</strong> Agency (LEA) in which the<br />
student is enrolled. Use 9 numeric<br />
characters, left padded with zeros.<br />
Ex. For 51972, use 000051972<br />
Code that refers to a single event in a<br />
series of events for referral, consent,<br />
CPSE or CSE meeting, and IEP<br />
implemented for students with disabilities.<br />
Reported at the end of the school year.<br />
Populate with codes, not descriptions.<br />
For each Event Type Code entered,<br />
provide the appropriate date. Dates may<br />
not be anticipated future dates. Also,<br />
dates may not be after August 31, 2011.<br />
alphanumeric<br />
alphanumeric<br />
nnnnnnnnn<br />
date<br />
yyyy-06-30<br />
alphanumeric<br />
nnnnnnnnn<br />
alphanumeric<br />
nnnnnnnnn<br />
date<br />
yyyy-mm-dd<br />
Recommended Codes<br />
or Reference to Data Source<br />
For NYSED BEDS codes:<br />
www.nysed.gov/admin/bedsdata.html<br />
For NYSED BEDS and Institution codes:<br />
http://portal.nysed.gov<br />
Click on “SEDREF Query”<br />
For schools/agencies other than public<br />
districts and charters that are required to<br />
report these data:<br />
http://www.p<strong>12</strong>.nysed.gov/irs/sirs/<br />
See Appendix 17: Event Type Codes for<br />
Series of Events in Special <strong>Education</strong>.<br />
<strong>12</strong>0 Student Information Repository System Manual for 2010–11 Version 6.2