SIRS - p-12 - New York State Education Department

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Chapter 11: Verifying Data in the SIRS data must be addressed and corrected at the school level. These data are automatically rolled up to the proper district totals. There is no way to change the BEDS Online district enrollment without addressing the underlying school level data. Factors That May Cause BEDS Day Enrollment as of October 6, 2010 Verification Report Counts to Be Inaccurate: If a student is incorrectly listed as enrolled in the district or is listed in the wrong school in the district, check the student’s record to make sure that the dates of enrollment and/or discharge are correct and that the student’s grade level is recorded correctly. If a student enrolled in the district is not listed in the verification report, check that the enrollment and discharge dates on the repository records are correct. Students are not listed in a report unless their repository records show them as enrolled on October 6, 2010. 2010–11 New York State Testing Program (NYSTP) Grades 3–8 English Language Arts and Mathematics Tested/Not Tested Verification Reports The 2010–11 New York State Testing Program (NYSTP) Grades 3–8 English Language Arts and Mathematics Tested/Not Tested Verification Report shows students reported in the Student Information Repository System (SIRS) who met one of the following criteria: For ELA: • graded students in grade 3, 4, 5, 6, 7, or 8 (or ungraded student with a birth date between September 1, 1996 and August 31, 2002, inclusive) AND enrolled in your district between May 3 and May 11, 2011. For mathematics: • graded students in grade 3, 4, 5, 6, 7, or 8 (or ungraded student with a birth date between September 1, 1996 and August 31, 2002, inclusive) AND enrolled in your district between May 11 and 18, 2011. This report also indicates whether or not these students were tested on the appropriate assessment for their grade/age and, if they were not tested, the reason why. This allows districts to verify that all students who met the above criteria were correctly reported in SIRS and that the students who were tested on the appropriate assessments have the correct relevant assessment record in SIRS. After districts, charter schools, and Article 81 schools have an opportunity to verify these data, assessment records will be transferred to CTB/McGraw-Hill so that scores and performance levels can be determined. (CTB may determine that some of these students have not completed sufficient parts of the assessment to receive a valid score.) Scores and levels will then be shown in the verification reports. Students are counted as tested in these reports if they have a NYSTP ELA or mathematics assessment record in the repository and the record does not show administrative error or medically excused in the standard met field. If the student does not have a test record, the reason for not testing will be recorded as “not tested.” All demographic data for these assessments are based on the status of students during the test administration period, as recorded on repository records. 180 Student Information Repository System Manual for 2010–11 Version 6.2
Chapter 11: Verifying Data in the SIRS Students who are allowed to take a New York State Alternate Assessment (NYSAA) or the New York State English as a Second Language Achievement Test (NYSESLAT) in lieu of the NYSTP assessments will be listed as Not Tested on these reports. As such, these reports cannot be used to determine participation rates and performance indices for accountability. The Elementary/Middle-Level Accountability Verification Reports can be used to determine participation rates and performance indices. Factors That May Cause 2010–11 New York State Testing Program (NYSTP) Grades 3–8 ELA and Mathematics Tested/Not Tested Verification Reports Counts to Be Inaccurate: • If a student is included in the wrong subgroup in Report B, check the demographic and program service codes that have been reported for the student to ensure that they are accurate. • If a student is incorrectly listed as enrolled in your district and required to participate in testing, check the student’s record to make sure that the dates of enrollment and/or discharge are correct and that the student’s grade level—or, if ungraded, birth date— are recorded correctly. • If a student whom your district tested is not listed in this report, check that the enrollment and discharge dates on their repository records are correct. Students are not listed in a district report unless their repository records show them as enrolled at some time during the official test administration and make-up period. • If a student is incorrectly listed as taking the assessment at an inappropriate grade level, check that the student’s grade level—or, if ungraded, birth date—is reported accurately. • If a student whom your district tested does not have a test record, check with your scan center to see if they received the student’s scannable answer documents. • Do not be concerned if a student who is taking the NYSAA to meet the English language arts testing requirement is listed as not tested. Data for these students can be verified in the NYSAA and accountability verification reports. • Do not be concerned if a student who is taking the NYSESLAT to meet the English language arts testing requirement is listed as not tested. To be eligible to take the NYSESLAT, the student must be recorded in the repository system as a LEP-eligible student who was enrolled in grades 3–8 (or ungraded age equivalent) who on April 1, 2011 will have been attending school in the United States for the first time for less than one year and have a program service code of 0242. Data for these students can be verified in the accountability verification reports. 2010–11 New York State Testing Program (NYSTP) Grades 4 and 8 Science Tests Verification Reports The 2010–11 New York State Testing Program (NYSTP) Grades 4 and 8 Science Tests Verification Reports shows students reported in the Student Information Repository System (SIRS) who met one of the following criteria: 181 Student Information Repository System Manual for 2010–11 Version 6.2
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New York State Student Information
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Table of Contents iii Table of Cont
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Table of Contents NYSAA- and NYSESL
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Table of Contents Special Education
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Introduction Introduction The New Y
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Introduction New York State Educati
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Introduction Select Federal and Sta
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Chapter 1: Accountability in New Yo
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Chapter 2: Student Information Repo
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Chapter 3: nySTART Administrator: A
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Chapter 3: nySTART protocol (or mai
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Chapter 3: nySTART not case sensiti
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Chapter 4: Testing Rules Chapter 4:
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Chapter 4: Testing Rules Grade K: N
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Chapter 4: Testing Rules students t
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Chapter 4: Testing Rules Speaking/L
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Chapter 4: Testing Rules The school
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Chapter 5: Reporting Rules Chapter
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Chapter 5: Reporting Rules • Publ
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Chapter 5: Reporting Rules Reportin
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Chapter 5: Reporting Rules Students
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Chapter 5: Reporting Rules Services
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Chapter 5: Reporting Rules they ref
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Chapter 6: Data Reporting in the SI
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Field Number Chapter 6: Data Report
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Field Number Chapter 6: Data Report
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Field Number 33 (cont.) Chapter 6:
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Page 137 and 138: Chapter 6: Data Reporting in the SI
Page 149 and 150: Chapter 7: Data Element Definitions
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Page 207 and 208: Appendices Appendices 199 Student I
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Appendix 8: Reason for Ending Enrol
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Appendix 8: Reason for Ending Enrol
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Appendix 9: Program Service Codes A
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Appendix 9: Program Service Codes
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Appendix 9: Program Service Codes T
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Appendix 9: Program Service Codes P
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Appendix 9: Program Service Codes e
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Appendix 9: Program Service Codes I
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Appendix 9: Program Service Codes d
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Appendix 11: Assessment Measure Sta
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Appendix 13: Standard Achieved Code
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Appendix 14: Course Codes, Grade Ty
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Appendix 15: Preschool Students wit
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Appendix 16: Preschool and School-A
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Appendix 16: Preschool and School-A
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Appendix 18: Special Education Even
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Appendix 18: Special Education Even
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Appendix 19: Use of SIRS Data for N
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Appendix 22: Glossary of Acronyms S
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Appendix 23: Glossary of Terms Inte
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Appendix 23: Glossary of Terms •
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Appendix 23: Glossary of Terms a li
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Index HSEPP, 8, 17, 58, 185, 197, 1
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