SIRS - p-12 - New York State Education Department

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Chapter 11: Verifying Data in the SIRS Factors That May Cause Other Annual High School Verification Reports Counts to Be Inaccurate: • If a student is included in the wrong subgroup in Report B, check the demographic and program service codes that have been reported for the student to ensure that they are accurate. • Students with a Credential Type Code must also have a Reason for Ending Enrollment Code and a Date of Ending Enrollment. If a Credential Type Code but no Reason for Ending Enrollment Code is entered for a student (or a Reason for Ending Enrollment Code but no Credential Type Code is entered), the student will be counted as still enrolled on the verification reports. Enter the missing code and/or date for the student in the local student management system and resubmit the file to your RIC or Big 5. • If a student you believe graduated does not appear on the Graduate Report, then complete information was not reported for the student. 2010–11 Total Cohort Verification Reports The 2010–11 Total Cohort Verification Reports show district and school Regents examination performance and outcomes for members of the 2005 total cohort after 4, 5, and 6 years; the 2006 total cohort after 4 and 5 years; and the 2007 total cohort after 4 years as they appear in the SIRS. The reports allow districts to verify that all students who are the reporting responsibility of the district have been reported in SIRS with the correct assessment results and outcomes and are being included in the appropriate total cohort. For each cohort, two types of verification reports are available: 1. Regents Exam Results, and 2. Graduation and Other Outcomes In the Regents Exam Results reports, the following counts are provided for each cohort: the counts of cohort members, the counts not tested, and the counts scoring at each performance level on Regents assessments in English, mathematics, science, global history, and U.S. history. Results for Regents examinations only are included in this report. Certain students may be eligible to meet graduation requirements using other assessments not included in this report, such as the Regents Competency Tests or approved alternatives for Regents credit. Student-level reports show the date of first entry in grade 9, the cohort year, and the assessment dates and scores. In the Graduation and Other Outcomes reports, the following counts are provided for the 2005 total cohort after 6 years, the 2006 total cohort after 5 years, and the 2007 total cohort after 4 years: total cohort members, total cohort members with local diplomas, total cohort members with Regents diplomas, total cohort members with Regents diplomas with advanced designation, total cohort members who dropped out, total cohort members who transferred to GED, total cohort members who earned an IEP diploma, and total cohort members who were still enrolled. The following counts are provided for the 2005 total cohort after 5 years, and the 2005 and 2006 total cohorts after 4 years: total cohort members, total cohort members who are 188 Student Information Repository System Manual for 2010–11 Version 6.2
Chapter 11: Verifying Data in the SIRS considered graduates (with local diplomas or Regents diplomas), total cohort members who earned an IEP diploma, and total cohort members not enrolled. For the 2005 total cohort after 5 years, and the 2005 and 2006 total cohorts after 4 years, the difference between the count of total cohort members and the sum of the count of Graduates and Other Outcomes after 4 years may not equal the count of total cohort members still enrolled, as the total cohort count also includes dropouts and transfers to GED programs which are not shown. The count of students not enrolled is the count of students who transferred from one school district to another between years 4 and 6. Each student is reported in only one school district’s total cohort. If a student transfers from one school district to another, the student is reported in the total cohort of the last district in which the student was enrolled. Student-level reports show the date of first entry in grade 9, the cohort year, credential earned, and record of enrollment in a GED program. Reason for Beginning Enrollment Records Only students with one of the following Reason for Beginning Enrollment Codes are included in the school and district total cohorts: • 0011 — Enrollment in building or grade; or • 5544 — Transferred in under the NCLB Title I "School in Improvement Status" transfer option; or • 7000 — Transferred in under the NCLB "Persistently Dangerous School" transfer option; or • 7011 — Transferred in under the NCLB "Victim of Serious Violent Incident" transfer option. Reason for Ending Enrollment Records Students with one of the following Reason for Ending Enrollment Codes are removed from the school and district total cohorts: • 170 — Transferred to another NYS public school outside this district with documentation; or • 204 — Transferred to a NYS nonpublic school with documentation; or • 221 — Transferred to a school outside NYS with documentation; or • 255 — Transferred to home-schooling by parent or guardian; or • 272 — Transferred to a postsecondary school prior to earning a diploma; or • 323 — Transferred outside district by court order; or • 442 — Left the U.S.; or • 459 — Deceased. Graduates Students with a Reason for Ending Enrollment Code 799 AND one of the following valid Credential Type Codes are counted as graduates on the verification reports: • 762 — Regents Diploma with Honors, for students entering grade 9 on or after July 1, 2001; or 189 Student Information Repository System Manual for 2010–11 Version 6.2
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New York State Student Information
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Table of Contents iii Table of Cont
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Table of Contents NYSAA- and NYSESL
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Table of Contents Special Education
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Introduction Introduction The New Y
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Introduction New York State Educati
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Introduction Select Federal and Sta
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Chapter 1: Accountability in New Yo
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Chapter 2: Student Information Repo
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Chapter 2: Student Information Repo
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Chapter 3: nySTART Administrator: A
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Chapter 3: nySTART protocol (or mai
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Chapter 3: nySTART not case sensiti
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Chapter 4: Testing Rules Chapter 4:
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Chapter 4: Testing Rules Grade K: N
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Chapter 4: Testing Rules students t
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Chapter 4: Testing Rules Speaking/L
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Chapter 4: Testing Rules The school
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Chapter 5: Reporting Rules Chapter
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Chapter 5: Reporting Rules • Publ
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Chapter 5: Reporting Rules Reportin
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Chapter 5: Reporting Rules When a l
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Chapter 5: Reporting Rules Students
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Chapter 5: Reporting Rules Services
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Chapter 5: Reporting Rules they ref
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Chapter 6: Data Reporting in the SI
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Field Number Chapter 6: Data Report
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Field Number Chapter 6: Data Report
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Field Number 33 (cont.) Chapter 6:
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Page 145 and 146: Chapter 6: Data Reporting in the SI
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Page 207 and 208: Appendices Appendices 199 Student I
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Appendix 9: Program Service Codes T
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Appendix 9: Program Service Codes P
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Appendix 9: Program Service Codes e
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Appendix 9: Program Service Codes I
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Appendix 9: Program Service Codes d
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Appendix 10: Career and Technical E
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Appendix 11: Assessment Measure Sta
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Appendix 13: Standard Achieved Code
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Appendix 14: Course Codes, Grade Ty
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Appendix 15: Preschool Students wit
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Appendix 16: Preschool and School-A
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Appendix 16: Preschool and School-A
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Appendix 18: Special Education Even
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Appendix 18: Special Education Even
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Appendix 19: Use of SIRS Data for N
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Appendix 20: High School Cohort Def
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Appendix 21: Anticipated Changes fo
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Appendix 22: Glossary of Acronyms S
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Appendix 23: Glossary of Terms Inte
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Appendix 23: Glossary of Terms •
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Appendix 23: Glossary of Terms Neg
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Appendix 23: Glossary of Terms a li
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Index HSEPP, 8, 17, 58, 185, 197, 1
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SIRS - p-12 - New York State Education Department

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