SIRS - p-12 - New York State Education Department

Chapter 6: Data Reporting in the SIRS eScholar Fact Table Template Design
eScholar Fact Table Template Design
For each data element that must be included in the fact tables, the eScholar templates provide a start position, end
position, maximum length of characters in the field, the eScholar (and NYSED, if applicable) name of the data element, the use
or purpose of the element, instructions or rules related to the element, the format of the element (e.g., alphanumeric, date, etc.),
and the codes (if applicable) that should be used or sources of the codes, if the code list is extensive. For more information,
further instructions, and more detailed rules on the data elements, see Chapter 7: Data Element Definitions. Data elements in
Chapter 7 are listed alphabetically by the name as used by the NYSED, as indicated in the Field Name field in the templates
below. Code lists that are too extensive to include in the templates are provided in appendices to this document. The appropriate
appendix is indicated in the Recommended Codes or Reference to Data Source field in the templates below.
Field Number
Sequential number of the field
Start Position
Starting character position in the field
End Position
Ending character position in the field
Max Length
Maximum length of characters
that can be used in the field
FIELD NAME
from eScholar template
(DATA ELEMENT NAME)
as used by NYSED, if different
from eScholar template name
* = Required for all students
+ = Required only for specified
students
All capitalized FIELD NAME
is the name of the data
element as it appears in the
eScholar template.
The all capitalized italicized
name in parenthesis—
(DATA ELEMENT NAME)—
is the name of the data
element as used by NYSED
if different from the eScholar
template name and as listed
in the required data elements
table in this chapter.
Data elements with an
asterisk (*) are required for
all students.
Data elements with a (+) are
only required for students as
indicated in the Instructions
or Rules column.
NYS or Local Purpose Instructions or Rules Format
This field indicates who
or for what purpose the
data will be used. For
example, some data
may be used to
establish a unique
student ID (NYSSIS);
others may be used for
local, not State,
reporting purposes only.
Data fields whose
purpose is local use
only do not need to be
populated.
This field provides
guidelines for populating
the field.
This field
indicates
whether the
data element
must be in
alphanumeric,
numeric, date,
etc. format.
Recommended Codes
or Reference to Data Source
This field provides specific codes to use or
directions on how to locate codes or other
information necessary to enter the correct
data element.
81 Student Information Repository System Manual for 2010–11 Version 6.2