SIRS - p-12 - New York State Education Department

Chapter 5: Reporting Rules
• Public school students with disabilities in preschool and all public school students in
grades preK–12 — and ungraded students with disabilities of equivalent age —
enrolled at any time during the 2010–11 school year, including students who left
school for any reason or were suspended from school;
• Resident students of compulsory age who were not in attendance in a public school,
nonpublic school, or approved home schooling program in the 2010–11 school year.
These students must be reported until they exceed compulsory school age, they no
longer reside in the district, or until the district has documentation that the student
has entered another educational program leading to a high school diploma with a
Reason for Beginning Enrollment Code 8294 – School age children on the roster for
census purposes only. Once the student exceeds compulsory school age, end the
“8294” enrollment record using Reason for Ending Enrollment Code 136 – Reached
maximum legal age and has not earned a diploma or certificate. If the 8294 student
ends enrollment for any other reason, use the appropriate Reason for Ending
Enrollment Code in Appendix 8. To use the 8294 code, districts must first conduct
due diligence to ensure, to the best of their ability, that the students are in fact still in
residence in the district. If the district determines the students are no longer in
residence, the district should end enrollment with an appropriate Reason for Ending
Enrollment Code. For students who drop out before they reach compulsory school
age, the 8294 Reason for Beginning Enrollment Code should be entered
immediately after entering the appropriate Reason for Ending Enrollment Code that
indicates that the students dropped out.
• Students who reside in the district and attend or transfer to an Alternative High
School Equivalency Preparation Program (AHSEPP) or High School Equivalency
Preparation Program (HSEPP) approved under Section 100.7 of the Regulations of
the Commissioner of Education. (See http://www.p12.nysed.gov/ssae/AltEd/ for a
list of approved high school equivalency preparation programs.) Such students must
be reported with an AHSEPP or HSEPP enrollment record (Reason for Beginning
Enrollment Code 5654 – Enrollment in a AHSEP or HSEP program) until they earn
the high school equivalency diploma, transfer to a diploma-granting program, or
leave the AHSEPP or HSEPP;
• Students placed out-of-district by the CSE or a district official, including students with
disabilities attending approved private schools for students with disabilities, Statesupported
schools (Section 4201), a special act district, or a component school of
another district;
• Resident students attending a BOCES on a full-time basis;
• Resident students in equivalent-attendance programs operated by the district or
BOCES;
• Resident students receiving homebound instruction who were not reported as
enrolled in a district school;
• Students placed by a court or a social service agency in a residence in the school
district; and
49 Student Information Repository System Manual for 2010–11 Version 6.2