SIRS - p-12 - New York State Education Department

Appendix 8: Reason for Ending Enrollment Codes
Students are counted as dropouts if their last enrollment record during the school year
had an ending date of June 30 or earlier and they had a Reason for Ending Enrollment Code
of:
• Code 136 — Reached maximum legal age and has not earned a diploma or
certificate;
• Code 340 — Left school: first-time dropout;
• Code 391 — Long-term absence - 20 consecutive unexcused days;
• Code 408 — Permanent expulsion (student must be over compulsory age);
• Code 425 — Left school, no documentation of transfer;
• Code 306 — Transferred to other high school equivalency preparation (GED)
program; or
• Code 357 — Left school: previously counted as a dropout (only counted as a
dropout in the cohort dropout aggregations, not in the annual dropout
aggregations).
Enrollment records with beginning dates after June 30 of the academic year being
reported are ignored when identifying the last enrollment record. Note that the dropout rate
reported by the NYSED is an annual rate. A student who leaves during the school year
without documentation of a transfer to another educational program must be counted as a
dropout unless the student resumes school attendance before the end of the school year. The
student’s registration for the next school year does not exempt him or her from dropout status
in the current school year.
2002 and later Cohort members whose enrollment record ends after BEDS day of year
4 in high school and before August 31 st of year 5 in high school will be counted as dropouts in
the graduation cohort statistics if the reason on the last enrollment record in the school of
record has a Reason for Ending Enrollment Code 136, 340, 391, 408, 425, 306 or 357.
• Code 136 — Reached maximum legal age and has not earned a diploma or
certificate: This code is used when a student is ending enrollment in your school solely
because the student has reached 21 years of age during the school year and the
student did not previously earn a diploma or certificate. This code is also used when a
student with a Reason for Beginning Enrollment Code 8294: School age children on the
roster for census purposes only ends enrollment and is no longer of compulsory school
age.
• Code 340 — Left school: first-time dropout: This code is used when a student
meets the criteria in the dropout definition and has not been counted as dropping out by
this school in a previous year. If a student drops out during the school year but
subsequently returns to school in the same year, open a new enrollment record for the
student. This code also includes students who previously transferred to an Alternative
High School Equivalency Preparation (AHSEP) or High School Equivalency Preparation
(HSEP) program and meet the criteria in the dropout definition and have not been
counted as dropping out by this school in a previous year. A school should code a
student as "Left school: first-time dropout" in only one year during the student’s school
career. In subsequent years, the student should be reported with a Reason for Ending
Enrollment Code 357 — Left school: previously counted as a dropout, if appropriate.
• Code 391 — Long-term absence-20 consecutive unexcused days: This code is
used when a student has been absent without excuse for twenty (20) or more
consecutive school days as of the last expected day of attendance for the school year.
If the student is of compulsory attendance age, then he or she should remain on the
231 Student Information Repository System Manual for 2010–11 Version 6.2