SIRS - p-12 - New York State Education Department
SIRS - p-12 - New York State Education Department
SIRS - p-12 - New York State Education Department
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Chapter 6: Data Reporting in the <strong>SIRS</strong> Special_Ed_Snap Template (Special <strong>Education</strong> Snapshot)<br />
Field Number<br />
Start Position<br />
End Position<br />
1 1 8 8<br />
Max Length<br />
FIELD NAME<br />
from eScholar template<br />
(DATA ELEMENT NAME)<br />
as used by NYSED, if different from<br />
eScholar template name<br />
* = Required for all students<br />
+ = Required only for specified<br />
students<br />
*DISTRICT CODE<br />
(DISTRICT OF RESPONSIBILITY<br />
CODE)<br />
2 9 14 6 *LOCATION CODE<br />
3 15 24 10<br />
*SCHOOL YEAR DATE<br />
(SCHOOL YEAR)<br />
4 25 36 <strong>12</strong> SOCIAL SECURITY NUMBER<br />
5 37 48 <strong>12</strong><br />
* STUDENT ID<br />
(SCHOOL DISTRICT STUDENT ID)<br />
6 49 73 25 LAST NAME SHORT<br />
7 74 88 15 FIRST NAME SHORT<br />
8 89 89 1 MIDDLE INITIAL<br />
9 90 91 2 CURRENT GRADE LEVEL<br />
10 92 <strong>12</strong>1 30<br />
SPECIAL EDUCATION TEACHER<br />
NAME<br />
11 <strong>12</strong>2 151 30 PRIMARY DISABILITY<br />
NYS or<br />
Local<br />
Purpose<br />
NYS<br />
Reporting<br />
Local use<br />
only<br />
NYS<br />
Reporting<br />
Local use<br />
only<br />
NYS<br />
Reporting<br />
Local use<br />
only<br />
Local use<br />
only<br />
Local use<br />
only<br />
Local use<br />
only<br />
Local use<br />
only<br />
Local use<br />
only<br />
Instructions or Rules Format<br />
Public school districts: NYnnnnnn<br />
(NY followed by the first 6 digits of the<br />
BEDS code)<br />
Charter and nonpublic schools, <strong>State</strong><br />
agencies, <strong>State</strong>-operated schools, AND<br />
child care institutions with schools:<br />
8nnnnnnn<br />
(8 followed by the last 7 digits of their<br />
Institution code)<br />
Required by eScholar load plan. Typically<br />
the building code (assigned by local<br />
student management system and used by<br />
L1 Data Warehouse) which uniquely<br />
identifies building in which a student is<br />
receiving the service. Programs can<br />
optionally use ‘0000’.<br />
Use June 30 of the reported school year.<br />
Ex: For 2010–11, use 2011-06-30<br />
Unique identifier assigned by the Local<br />
<strong>Education</strong> Agency (LEA) in which the<br />
student is enrolled. Use 9 numeric<br />
characters, left padded with zeros.<br />
Ex. For 51972, use 000051972<br />
alphanumeric<br />
alphanumeric<br />
date<br />
yyyy-06-30<br />
alphanumeric<br />
nnnnnnnnn<br />
Recommended Codes<br />
or Reference to Data Source<br />
For NYSED BEDS codes:<br />
www.nysed.gov/admin/bedsdata.html<br />
For NYSED BEDS and Institution<br />
codes: http://portal.nysed.gov<br />
Click on “SEDREF Query”<br />
For schools/agencies other than<br />
public districts and charters that are<br />
required to report these data:<br />
http://www.p<strong>12</strong>.nysed.gov/irs/sirs/<br />
113 Student Information Repository System Manual for 2010–11 Version 6.2
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