SIRS - p-12 - New York State Education Department

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Chapter 6: Data Reporting in the SIRS Student_Lite Template (Student Demographics) Field Number Start Position End Position Max Length 27 228 247 20 28 248 257 10 29 258 287 30 30 288 317 30 FIELD NAME from eScholar template (DATA ELEMENT NAME) as used by NYSED, if different from eScholar template name * = Required for all students + = Required only for specified students +SERVICE PROVIDER (BACKMAPPING BEDS CODE) INOCULATION DATE (IMMUNIZATION DATE FOR FIRST POLIO VACCINATION) ADDRESS 1 (STUDENT’S ADDRESS LINE 1) ADDRESS 2 (STUDENT’S ADDRESS LINE 2) NYS or Local Purpose NYS Reporting NYSSIS NYSSIS NYSSIS Instructions or Rules Format Populate with the 12-digit BEDS code of the feeder school (contains no grade 3 or above) only if both of the following are true: 1. the student was in grade 3 in 2010–11 and was in a different school in the same district (i.e., a feeder school) during grade 2 (2009–10) or during grade 1 (2008–09) and 2. the student was continuously enrolled in the highest grade served by the feeder school. (A grade 3 student that had been enrolled in a K–1 feeder school during grade 1 — the highest grade served by this feeder school — is considered to be continuously enrolled if the student was enrolled from BEDS day until the end of that school year). See Appendix 23: Glossary of Terms for definitions of feeder school and backmapping. Date of first poliomyelitis immunization, regardless of whether it was provided via OPV or IPV. If day is unknown, use 1st day of month. If month is unknown, use January 1 of the year of immunization. Cannot populate with future date. Date must be after the student’s date of birth. First line of the address of the student's principal residence. Provide the number, street, and apartment number. Do not include P.O. Box. Second line of the address of the student's principal residence, if applicable, after using the first line. Do not include P.O. Box. alphanumeric nnnnnnnnnnnn date yyyy-mm-dd alphanumeric alphanumeric Recommended Codes or Reference to Data Source For NYSED BEDS codes: www.nysed.gov/admin/bedsdata.html For NYSED BEDS and Institution codes: http://portal.nysed.gov Click on “SEDREF Query” For schools/agencies other than public districts and charters that are required to report these data: http://www.p12.nysed.gov/irs/sirs/ 86 Student Information Repository System Manual for 2010–11 Version 6.2
Chapter 6: Data Reporting in the SIRS Student_Lite Template (Student Demographics) Field Number Start Position End Position Max Length FIELD NAME from eScholar template (DATA ELEMENT NAME) as used by NYSED, if different from eScholar template name * = Required for all students + = Required only for specified students 31 318 342 25 CITY (STUDENT’S ADDRESS CITY) 32 343 344 2 33 345 354 10 34 355 368 14 35 369 408 40 36 409 448 40 37 449 498 50 STATE (STUDENT’S ADDRESS STATE CODE) NYS or Local Purpose Instructions or Rules Format NYSSIS City of the student's principal residence. alphanumeric NYSSIS ZIP CODE (STUDENT’S ADDRESS ZIP CODE) NYSSIS HOME PHONE (PHONE AT PRIMARY RESIDENCE) PRIMARY GUARDIAN NAME (STUDENT’S GUARDIAN ONE NAME) ALTERNATE GUARDIAN NAME (STUDENT’S GUARDIAN TWO NAME) PLACE OF BIRTH (STUDENT’S PLACE OF BIRTH) NYSSIS NYSSIS NYSSIS 2-character U.S.P.S. state code for the student's principal residence. 5-character U.S.P.S. zip code or 9character U.S.P.S. zip code with a dash after the first 5. Area code and phone number at the student's principal residence. If there is no phone at the principal residence, record the number most frequently used to contact the student's primary guardian. For unlisted numbers, use the area code and zeros. Name of the parent or legal guardian who enrolled the student. Format: Firstname Lastname Be sure to include ONLY the first and last name of one individual within this field. Do not combine both guardians within this cell. Name of the second parent or legal guardian who enrolled the student. Format: Firstname Lastname Be sure to include ONLY the first and last name of one individual within this field. Do not combine both guardians within this cell. NYSSIS Format: City State/Province/Region Country alphanumeric alphanumeric nnnnn or nnnnn-nnnn alphanumeric nnn-nnn-nnnn alphanumeric alphanumeric alphanumeric Recommended Codes or Reference to Data Source U.S. Postal Service state codes: http://www.usps.com/ncsc/lookups/usps_a bbreviations.html U.S. Postal Service zip codes: http://zip4.usps.com/zip4/welcome.jsp 87 Student Information Repository System Manual for 2010–11 Version 6.2
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New York State Student Information
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Table of Contents iii Table of Cont
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Table of Contents NYSAA- and NYSESL
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Table of Contents Special Education
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Introduction Introduction The New Y
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Introduction New York State Educati
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Introduction Select Federal and Sta
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Chapter 1: Accountability in New Yo
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Chapter 2: Student Information Repo
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Chapter 2: Student Information Repo
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Chapter 3: nySTART Administrator: A
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Chapter 3: nySTART protocol (or mai
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Page 53 and 54: Chapter 4: Testing Rules The school
Page 55 and 56: Chapter 5: Reporting Rules Chapter
Page 57 and 58: Chapter 5: Reporting Rules • Publ
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Page 77 and 78: Chapter 5: Reporting Rules Services
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Page 81 and 82: Chapter 6: Data Reporting in the SI
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Page 133 and 134: Field Number 33 (cont.) Chapter 6:
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Chapter 6: Data Reporting in the SI
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Chapter 6: Data Reporting in the SI
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Chapter 7: Data Element Definitions
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Chapter 8: Reporting Enrollment Rec
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Chapter 9: Reporting Program Servic
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Chapter 10: Reporting Students in S
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Chapter 11: Verifying Data in the S
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Appendices Appendices 199 Student I
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Appendix 1: 2010-11 Assessment and
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Appendix 1: 2010-11 Assessment and
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Appendix 3: Language Codes and Desc
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Appendix 4: Postgraduate Plan Codes
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Appendix 6: Country of Origin Codes
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Appendix 7: Reason for Beginning En
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Appendix 7: Reason for Beginning En
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Appendix 8: Reason for Ending Enrol
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Appendix 9: Program Service Codes A
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Appendix 9: Program Service Codes
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Appendix 9: Program Service Codes T
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Appendix 9: Program Service Codes P
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Appendix 9: Program Service Codes e
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Appendix 9: Program Service Codes I
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Appendix 9: Program Service Codes d
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Appendix 10: Career and Technical E
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Appendix 11: Assessment Measure Sta
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Appendix 13: Standard Achieved Code
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Appendix 14: Course Codes, Grade Ty
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Appendix 15: Preschool Students wit
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Appendix 16: Preschool and School-A
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Appendix 16: Preschool and School-A
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Appendix 18: Special Education Even
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Appendix 18: Special Education Even
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Appendix 19: Use of SIRS Data for N
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Appendix 20: High School Cohort Def
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Appendix 21: Anticipated Changes fo
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Appendix 22: Glossary of Acronyms S
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Appendix 23: Glossary of Terms Inte
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Appendix 23: Glossary of Terms •
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Appendix 23: Glossary of Terms Neg
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Appendix 23: Glossary of Terms a li
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Index HSEPP, 8, 17, 58, 185, 197, 1
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