SIRS - p-12 - New York State Education Department

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Chapter 6: Data Reporting in the SIRS Student_Lite Template (Student Demographics) Field Number Start Position End Position Max Length 38 499 508 10 39 509 512 4 40 513 516 4 FIELD NAME from eScholar template (DATA ELEMENT NAME) as used by NYSED, if different from eScholar template name * = Required for all students + = Required only for specified students +INITIAL US ENTRY DATE (DATE OF ENTRY INTO UNITED STATES) +YEARS IN US SCHOOLS (YEARS IN UNITED STATES SCHOOLS) +COUNTRY OF ORIGIN CODE (COUNTRY OF ORIGIN) 41 517 524 8 DISTRICT CODE OF RESIDENCE 42 525 527 3 *HISPANIC ETHNICITY INDICATOR (HISPANIC/LATINO ETHNICITY INDICATOR) NYS or Local Purpose NYS Reporting NYS Reporting NYS Reporting Local use only NYSSIS and NYS Reporting Instructions or Rules Format Required for immigrants only. Date when the student entered the United States for the first time. Cannot be a future date, must be after the student’s date of birth, and cannot be less than the reported school year minus 25 years. If field 49 = Y, fields 38 through 40 are required. Required for immigrants only. Number of consecutive years the student has been in school anywhere in the United States. Must be between 0 and 25 years. The number must indicate whether the student is in the 1 st , 2 nd , 3 rd , etc., year of enrollment in United States schools. For example, if the student is in the first year of enrollment in United States schools (has been enrolled in United States schools for one year or less), enter 1. If the student is in the third year of enrollment in United States schools (has been enrolled in United States schools for more than two years but not more than three), enter 3. If field 49 = Y, fields 38 through 40 are required. For more information, see “Years in United States Schools” in Chapter 7: Data Element Definitions. Required for immigrants; optional for non-immigrants. Country from which the student emigrated. Populate with the code. If field 49 = Y, fields 38 through 40 are required. Indicates whether the student is Hispanic/Latino. Populate with Y or N. date yyyy-mm-dd alphanumeric nn alphanumeric alphanumeric alphanumeric Recommended Codes or Reference to Data Source See Appendix 6: Country of Origin Codes and Descriptions. Y = Yes = the student is Hispanic/Latino N = No = the student is not Hispanic/Latino 88 Student Information Repository System Manual for 2010–11 Version 6.2
Chapter 6: Data Reporting in the SIRS Student_Lite Template (Student Demographics) Field Number Start Position End Position Max Length 43 528 531 4 +RACE 2 CODE 44 532 535 4 +RACE 3 CODE 45 536 539 4 +RACE 4 CODE 46 540 543 4 +RACE 5 CODE FIELD NAME from eScholar template (DATA ELEMENT NAME) as used by NYSED, if different from eScholar template name * = Required for all students + = Required only for specified students 47 544 546 3 *HOMELESS (HOMELESS INDICATOR) NYS or Local Purpose NYSSIS and NYS Reporting NYSSIS and NYS Reporting NYSSIS and NYS Reporting NYSSIS and NYS Reporting NYS Reporting Instructions or Rules Format If a student is identified as being a member of more than one racial group, populate this field with the code of one of the individual racial groups to which the student belongs that was not captured in field 12. Field 43 cannot be populated unless field 12 is populated. Populate with the code, not the description. If a student is identified as being a member of more than one racial group, populate this field with the code of one of the individual racial groups to which the student belongs that was not captured in a previous field. Field 44 cannot be populated unless fields 12 and 43 are populated. Populate with the code, not the description. If a student is identified as being a member of more than one racial group, populate this field with the code of one of the individual racial groups to which the student belongs that was not captured in a previous field. Field 45 cannot be populated unless fields 12, 43, and 44 are populated. Populate with the code, not the description. If a student is identified as being a member of more than one racial group, populate this field with the code of one of the individual racial groups to which the student belongs that was not captured in a previous field. Field 46 cannot be populated unless fields 12, 43, 44, and 45 are populated. Populate with the code, not the description. Indicates if the student is homeless. If left blank, defaults to N (Never Homeless in Current School Year). Populate with code. alphanumeric alphanumeric alphanumeric alphanumeric alphanumeric Recommended Codes or Reference to Data Source I = American Indian or Alaska Native A = Asian B = Black or African American P = Native Hawaiian/Other Pacific Islander W = White I = American Indian or Alaska Native A = Asian B = Black or African American P = Native Hawaiian/Other Pacific Islander W = White I = American Indian or Alaska Native A = Asian B = Black or African American P = Native Hawaiian/Other Pacific Islander W = White I = American Indian or Alaska Native A = Asian B = Black or African American P = Native Hawaiian/Other Pacific Islander W = White Y = Homeless at Some Point N = Never Homeless 89 Student Information Repository System Manual for 2010–11 Version 6.2
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New York State Student Information
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Table of Contents iii Table of Cont
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Table of Contents NYSAA- and NYSESL
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Table of Contents Special Education
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Introduction Introduction The New Y
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Introduction New York State Educati
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Introduction Select Federal and Sta
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Chapter 1: Accountability in New Yo
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Chapter 2: Student Information Repo
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Chapter 2: Student Information Repo
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Chapter 3: nySTART Administrator: A
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Chapter 3: nySTART protocol (or mai
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Chapter 3: nySTART not case sensiti
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Page 47 and 48: Chapter 4: Testing Rules Grade K: N
Page 49 and 50: Chapter 4: Testing Rules students t
Page 51 and 52: Chapter 4: Testing Rules Speaking/L
Page 53 and 54: Chapter 4: Testing Rules The school
Page 55 and 56: Chapter 5: Reporting Rules Chapter
Page 57 and 58: Chapter 5: Reporting Rules • Publ
Page 59 and 60: Chapter 5: Reporting Rules Reportin
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Page 75 and 76: Chapter 5: Reporting Rules Students
Page 77 and 78: Chapter 5: Reporting Rules Services
Page 79 and 80: Chapter 5: Reporting Rules they ref
Page 81 and 82: Chapter 6: Data Reporting in the SI
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Page 129 and 130: Field Number Chapter 6: Data Report
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Page 133 and 134: Field Number 33 (cont.) Chapter 6:
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Chapter 6: Data Reporting in the SI
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Chapter 7: Data Element Definitions
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Chapter 8: Reporting Enrollment Rec
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Chapter 9: Reporting Program Servic
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Chapter 10: Reporting Students in S
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Chapter 11: Verifying Data in the S
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Appendices Appendices 199 Student I
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Appendix 1: 2010-11 Assessment and
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Appendix 1: 2010-11 Assessment and
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Appendix 3: Language Codes and Desc
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Appendix 4: Postgraduate Plan Codes
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Appendix 6: Country of Origin Codes
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Appendix 7: Reason for Beginning En
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Appendix 7: Reason for Beginning En
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Appendix 8: Reason for Ending Enrol
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Appendix 9: Program Service Codes A
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Appendix 9: Program Service Codes
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Appendix 9: Program Service Codes T
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Appendix 9: Program Service Codes P
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Appendix 9: Program Service Codes e
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Appendix 9: Program Service Codes I
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Appendix 9: Program Service Codes d
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Appendix 10: Career and Technical E
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Appendix 11: Assessment Measure Sta
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Appendix 13: Standard Achieved Code
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Appendix 14: Course Codes, Grade Ty
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Appendix 15: Preschool Students wit
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Appendix 16: Preschool and School-A
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Appendix 16: Preschool and School-A
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Appendix 18: Special Education Even
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Appendix 18: Special Education Even
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Appendix 19: Use of SIRS Data for N
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Appendix 20: High School Cohort Def
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Appendix 21: Anticipated Changes fo
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Appendix 22: Glossary of Acronyms S
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Appendix 23: Glossary of Terms Inte
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Appendix 23: Glossary of Terms •
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Appendix 23: Glossary of Terms Neg
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Appendix 23: Glossary of Terms a li
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Index HSEPP, 8, 17, 58, 185, 197, 1
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SIRS - p-12 - New York State Education Department

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