SIRS - p-12 - New York State Education Department

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Chapter 9: Reporting Program Service Records year. One record must be provided for each LEP program in which a student participated. The record must indicate the dates of participation. The data element Years Enrolled in a Bilingual or ESL Program must be populated for all LEP students. This data element indicates the number of cumulative years the student has received services in a bilingual or English as a Second Language (ESL) program in New York State (NYS) schools. (The years in which a student is reported with a Program Service code 8239 are not counted.) Districts should report, to the best of their knowledge, whether the student is in the first, second, third, or later year of bilingual or ESL instruction in NYS schools. Some students may leave NYS schools for various periods of time after their first enrollment. If the student's enrollment has not been continuous, the district should provide its best estimate of the student's cumulative years of enrollment in bilingual or ESL programs in NYS. Report one year for students with up to one year of bilingual or ESL instruction; two years for students with up to two years; etc. Zero should only be used if the student has never received services. If a student received instruction for the majority of a school year (seven months or more), count that year as a full year of instruction. To determine years of cumulative enrollment for students with discontinuous enrollment, count the months of instruction received in past years. Each ten months of instruction should be considered equivalent to one year. For example, if the student received six months of bilingual or ESL instruction in 2008–09 and four months in 2009–10, those months should be counted as the first year of instruction. The 2010–11 school year would be year 2 of instruction. Only LEP eligible students should have this data element completed. NYSESLAT-eligible: All LEP-eligible students (including those from Puerto Rico) who on April 1, 2011, will have been attending school in the United States for less than one year must also have a Program Service code of 0242 (Eligible to take the NYSESLAT for grades 3- 8 ELA Accountability). This code identifies the student as eligible to take the NYSESLAT in lieu of the NYSTP in grades 3–8 ELA for participation purposes only when determining accountability status. For more information on eligibility to take the NYSESLAT in lieu of the ELA assessment see the section in this manual on “Testing Limited English Proficient Students.” Each LEP student who participates in a program supported by Title III of NCLB must also have a Program Service Code associated with NCLB Title III. These are 5720 (Title III: Services to Non-Immigrant LEP Students), or 5731 (Title III: Language Instruction Immigrant LEP Students), or 5742 (Title III: Part B, subpart 4: Emergency Immigration Education Program). NCLB Transfer Options Students who applied to transfer to and, if applicable, were provided the option to transfer to another district school, using an NCLB-mandated public school choice option must be reported with the appropriate NCLB Transfer Option Program Service code. Students with Disabilities All students classified as disabled in the current school year must have a disability type record, identifying the student’s particular disability. All students identified as disabled at any time during the school year will be included in the students with disability group for accountability purposes. 170 Student Information Repository System Manual for 2010–11 Version 6.2
Chapter 9: Reporting Program Service Records For a preschool child with a disability who will enter kindergarten as a school-age student with a disability, submit a program fact record (i.e., Type of Disability) with an ending date and Reason for Ending Program Service Code 912 to end the “preschool student with a disability” record, and submit a new programs fact record with the school-age disability code. For a preschool child with a disability who will enter kindergarten as a school-age student without a disability, submit a Reason for Ending Program Service Code 901 (declassification). This code is also used to end the disability classification for school-age students. Also, if parents revoke consent (in writing) for special-education services, submit a Reason for Ending Program Service Code 901 (declassification). Summer School Participation (Required, if applicable to the student) All students participating in summer school programs must be reported with a Program Service Code for summer school participation. This code is applicable to all programs — including elementary, middle, and secondary — without regard to how the program is funded. Use the following to determine the BEDS code to use when reporting these students: 1.) When the service provider is the district accountable for the student's performance and the building the service is provided in is known, use the BEDS code of the building where the student receives the service; 2.) When the service provider is the district accountable for the student's performance and the building the service is provided in not known, use the BEDS code of the district where the student receives the service; 3.) When the service provider is an out-of-district placement (other than a public school district) and is not the district accountable for the student's performance and the building the service is provided in is known, use the BEDS code of the building where the student receives the service; 4.) When the service provider is an out-of-district placement (other than a public school district) and is not the district accountable for the student's performance and the building the service is provided in is not known, use the BEDS code of the out-of-district placement where the student receives the service; 5.) When the service provider is a BOCES, use the BEDS code of the BOCES (without regard to the specific location at which the service is provided); and 6.) When the service provider is a public school district other than the district accountable for the students' performance, use the BEDS code of the other district. Supplemental Educational Services under NCLB Each student who received supplemental education services under this provision of NCLB in the current school year must have a Program Service Code 5533 — Supplemental Services for Schools in Improvement Status Under Title I for the current school year in his or her repository record. 171 Student Information Repository System Manual for 2010–11 Version 6.2
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New York State Student Information
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Table of Contents iii Table of Cont
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Table of Contents NYSAA- and NYSESL
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Table of Contents Special Education
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Introduction Introduction The New Y
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Introduction New York State Educati
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Introduction Select Federal and Sta
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Chapter 1: Accountability in New Yo
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Chapter 2: Student Information Repo
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Chapter 3: nySTART Administrator: A
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Chapter 3: nySTART protocol (or mai
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Chapter 3: nySTART not case sensiti
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Chapter 4: Testing Rules Chapter 4:
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Chapter 4: Testing Rules Grade K: N
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Chapter 4: Testing Rules Speaking/L
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Chapter 4: Testing Rules The school
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Chapter 5: Reporting Rules Chapter
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Chapter 5: Reporting Rules • Publ
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Chapter 5: Reporting Rules Reportin
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Chapter 5: Reporting Rules Students
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Chapter 5: Reporting Rules Services
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Chapter 6: Data Reporting in the SI
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Appendix 6: Country of Origin Codes
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Appendix 7: Reason for Beginning En
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Appendix 7: Reason for Beginning En
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Appendix 8: Reason for Ending Enrol
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Appendix 9: Program Service Codes A
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Appendix 9: Program Service Codes
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Appendix 9: Program Service Codes T
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Appendix 9: Program Service Codes P
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Appendix 9: Program Service Codes e
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Appendix 9: Program Service Codes I
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Appendix 9: Program Service Codes d
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Appendix 11: Assessment Measure Sta
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Appendix 13: Standard Achieved Code
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Appendix 14: Course Codes, Grade Ty
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Appendix 15: Preschool Students wit
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Appendix 16: Preschool and School-A
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Appendix 16: Preschool and School-A
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Appendix 18: Special Education Even
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Appendix 18: Special Education Even
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Appendix 19: Use of SIRS Data for N
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Appendix 20: High School Cohort Def
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Appendix 22: Glossary of Acronyms S
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Appendix 23: Glossary of Terms Inte
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Appendix 23: Glossary of Terms a li
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Index HSEPP, 8, 17, 58, 185, 197, 1
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SIRS - p-12 - New York State Education Department

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