SIRS - p-12 - New York State Education Department

Chapter 5: Reporting Rules
Chapter 5: Reporting Rules
Educational Institutions That Must Report Data Using the SIRS
The following districts and schools must provide student records through the SIRS:
• all public schools and districts with instructional and/or accountability
responsibility, including special act districts and charter schools;
• all schools operated by State agencies, such as the Office of Children and Family
Services, Office of Mental Health, and the Department of Correctional Services;
• all child-care institutions with affiliated schools that provide educational services
pursuant to Article 81 of the Education Law (see
http://www.p12.nysed.gov/sedcar/schoollsts/article81.htm);
• nonpublic schools (records for parentally placed students who participate in
grades 3 through 8 ELA and mathematics assessments, grades 4 and 8 science
assessments, the NYSAA, and/or the Regents examinations required for
graduation — Comprehensive English, Integrated Algebra, U.S. History and
Government, Global History and Geography, Living Environment, and Physical
Setting/Earth Science); and
• the New York State School for the Blind in Batavia and the New York State
School for the Deaf in Rome.
Policy for Including Students in Report Cards and Accountability Decisions
Students who are reported as enrolled in a district school or placed by the district in a
BOCES or other out-of-district placement will be included in the school and district report cards
and, when appropriate, in accountability decisions for the school and district. Students with
disabilities placed by a parent or guardian in another public school district or charter school or
who are home schooled or placed by the court or social service agencies in out-of-State
facilities must have special-education records reported by the district of residence because the
district of residence maintains CSE responsibility. These students will not be included in the
district of residence report card and will not be included in calculations for determining
accountability status. See ”Table of Reporting Responsibility for School-Age Students” and
“Table of Reporting Responsibility for Preschool-Age Students with Disabilities” in this chapter
for more information.
Districts should be prepared to document for auditors that all students that must be
reported have been reported. The chief school officer is responsible for verifying the accuracy
of district/school data submitted to the SIRS but is strongly advised to engage a team,
including but not limited to coordinators of various federal title programs, special-education
programs, bilingual and English as a second language programs, migrant programs, and
homeless programs, to review data reports for accuracy.
Records Retention: All school districts, BOCES, and other educational institutions
should follow the guidance provided by the New York State Archives Government Records
47 Student Information Repository System Manual for 2010–11 Version 6.2