SIRS - p-12 - New York State Education Department

Appendix 7: Reason for Beginning Enrollment Codes
Appendix 7: Reason for Beginning Enrollment Codes
Each Enrollment Entry Date must also have a Reason for Beginning Enrollment Code.
Each student must have at least one enrollment record. Enrollment information is used to
determine district and school accountability cohort membership and the school/district to which
annual assessment results, dropouts, and credentials are attributed.
SIRS.
For these data elements, the codes must be used. The codes are used at Level 2 of
Code Reason
0011 Enrollment in building or grade
0022 Foreign exchange student enrollment in building or grade
4034
Preschool-age students enrolled solely for determining eligibility for special education
services
5544 Transferred in under the NCLB Title I "School in Improvement Status" transfer option
5555 Student enrolled for the purpose of recording a test score (walk-in)
5654 Enrollment in a AHSEP or HSEP program*
5905 CSE or CPSE responsibility only
7000 Transferred in under the NCLB "Persistently Dangerous School" transfer option
7011 Transferred in under the NCLB "Victim of Serious Violent Incident" transfer option
8294 School-age children on the roster for census purposes only
*See http://www.p12.nysed.gov/ssae/AltEd/ for a list of approved AHSEP and HSEP programs.
Code 0011 — Enrollment in building or grade: This code is used by public schools,
nonpublic schools, charter schools, child-care institutions with affiliated schools, State
agencies with educational programs, the New York State School for the Blind, and the
New York State School for the Deaf when a student enrolls in a building or grade (for
any grade level except GED). Use this code to report enrollment of any student for
whom the school/district has accountability responsibility under the State accountability
system when the student did not transfer in under an NCLB Title I transfer option. Also
use this code to report home-schooled students taking state assessments and students
enrolled by parental choice in a nonpublic school that is participating in SIRS.
Code 0022 — Foreign exchange student enrollment in building or grade: This
code is only used when a foreign exchange student enrolls in a building or grade.
Code 4034 — Preschool-age students enrolled solely for determining eligibility
for special education services: This code is used for preschool-age students enrolled
solely for this purpose. Students with this Reason for Beginning Enrollment Code can
only have a Reason for Ending Enrollment Code 140 — Special education eligibility
status determined or determination process stopped for any reason. This code is only
required to be submitted by school districts that are scheduled to submit data to the
State on the timely evaluation of preschool children for special-education eligibility
determination or the timely transition of children from Early Intervention to preschool
special education (SPP Indicators 11 and 12). See the schedule of the years for which
school districts are required to report data for these indicators at
http://www.p12.nysed.gov/sedcar/sppschedule.html. If the district is required to report
223 Student Information Repository System Manual for 2010–11 Version 6.2