SIRS - p-12 - New York State Education Department

Chapter 8: Reporting Enrollment Records
schools participating in the repository system must use this code to report students enrolled by
parental choice. Reason for Beginning Enrollment Code 5654 is used to report GED students
who end their 0011 enrollment and transfer to an approved AHSEP or HSEP program. All
resident students enrolled in an approved AHSEP or HSEP program must be reported by the
district of residence.
Court-placed Students
Students placed by court order outside the district in county jails, jails operated by the city of
New York, prisons, or juvenile facilities that have a school (as defined under State law) or
provide an educational program that culminates in the award of a regular high school diploma
must be reported with a Reason for Ending Enrollment Code 323 — Transferred outside
district by court order. Students placed by court order in county jails, jails operated by the city
of New York, prisons, or juvenile facilities that have a school (as defined under State law) or
provide an educational program that culminates in the award of a regular high school diploma
that are within the district of the student’s residence must be reported with a Reason for
Ending Enrollment Code 153 — Transferred to another school in this district or to an out-ofdistrict
placement.
Students placed by court order in non-incarcerated court placements (e.g., foster care homes;
group homes; placement in residential facilities with affiliated schools that provide educational
services in accordance with Article 81 of the Education Law) must be reported with a Reason
for Ending Enrollment Code 323 — Transferred outside district by court order. Do not end
enrollment for students placed temporarily in a facility (e.g., in secure or non-secure detention
facilities) pending a decision by court order.
Students who are reported as entering grade 9 in the 2006–07 school year or later and who
are placed by court order outside the district in prisons or juvenile facilities that do not have a
school (as defined under State law) or an educational program that culminates in the award of
a regular high school diploma must be reported by the district of reporting responsibility (e.g.,
the district that is responsible for the student at the time the court order takes place) with a
Reason for Ending Enrollment Code 8338 – Incarcerated student, no participation in a program
culminating in a regular diploma. Students reported with this code are considered dropouts for
annual reporting purposes and are excluded from the 2007 accountability and 2006 graduation
rate cohorts.
General-education students and students with disabilities in county or New York City jails who
are in regular instruction programs leading to a high school diploma must be reported by the
school district in which the jail is located, using Reason for Beginning Enrollment Code 0011 —
Enrollment in building or grade, and the BEDS code of the jail as the building of enrollment.
General-education students and students with disabilities in county or New York City jails who
are in approved AHSEP or HSEP programs must be reported with a Reason for Beginning
Enrollment Code 5654 — Enrollment in a AHSEP or HSEP program and the BEDS code of the
approved program, and these students will not be counted as graduates.
School districts must coordinate with court-placement agencies to ensure that students are
enrolled appropriately and educational records are shared. Educational and reporting
responsibility for these students is determined by Commissioner’s Regulations. For further
information, contact the Office of Student Support Services at (518) 486-6090.
157 Student Information Repository System Manual for 2010–11 Version 6.2