SIRS - p-12 - New York State Education Department

Chapter 6: Data Reporting in the SIRS Assessment_Fact Template
Assessment_Fact Template
Assessment_Fact (scores) data elements indicate the name of the assessment taken by the student, the language in
which the assessment was taken, and the score/performance level achieved.
Field Number
Start Position
End Position
Max Length
1 1 8 8
2 9 23 15
3 24 33 10
4 34 83 50
FIELD NAME
from eScholar template
(DATA ELEMENT NAME)
as used by NYSED, if different from
eScholar template name
* = Required for all students
+ = Required only for specified
students
*DISTRICT CODE
(DISTRICT OF RESPONSIBILITY
CODE)
*TEST DESCRIPTION
(TEST GROUP)
*ASSESSMENT SCHOOL YEAR
DATE
(VERSION)
*ITEM DESCRIPTION
(ASSESSMENT MEASURE
STANDARD DESCRIPTION)
NYS or
Local
Purpose
NYS
Reporting
NYS
Reporting
NYS
Reporting
NYS
Reporting
Instructions or Rules Format
Public school districts: NYnnnnnn
(NY followed by the first 6 digits of the
BEDS code)
Charter and nonpublic schools, State
agencies, State-operated schools,
AND child care institutions with
schools: 8nnnnnnn
(8 followed by the last 7 digits of their
Institution code)
Short version of the description of the
type of assessment.
June 30 th of the school year of test
administration.
Ex: 2011-06-30
Long version description of the
assessment being reported. Populate
with descriptions.
alphanumeric
alphanumeric
date
yyyy-06-30
alphanumeric
Recommended Codes
or Reference to Data Source
For NYSED BEDS codes:
www.nysed.gov/admin/bedsdata.html
For NYSED BEDS and Institution codes:
http://portal.nysed.gov
Click on “SEDREF Query”
For schools/agencies other than public
districts and charters that are required to
report these data:
http://www.p12.nysed.gov/irs/sirs/
Use Test Group Codes (e.g., ALTREG,
CTE, NYS, NYSAA, Regents, etc.) from
Appendix 11: Assessment Measure
Standard Descriptions and Codes.
Use text in the “Description” column of the
table in Appendix 11: Assessment Measure
Standard Descriptions and Codes (e.g.,
Grade 4 ELA, NYSAA: Grade 3 Math, etc.).
99 Student Information Repository System Manual for 2010–11 Version 6.2