SIRS - p-12 - New York State Education Department

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Chapter 11: Verifying Data in the SIRS Data Verification Chapter 11: Verifying Data in the SIRS Once data have been uploaded to Level 2 of the SIRS, CTB-McGraw Hill, an NYSED contractor, produces reports that enable districts, charter schools, and Article 81 schools to verify that the data they submitted are accurate. These Verification Reports are available on the New York State Testing and Accountability Reporting Tool (nySTART) Web page: www.nySTART.gov. Districts, charter schools, and Article 81 schools with authorized user access must log in, using a User ID and password, to view these reports. In addition, you can review SIRS data in reports through the Level 2 reporting environment, using the web links provided by your regional Level 1 data center. Verification Reports Verification Reports are provided so that school/district staff can review and verify that the data in Level 2 are accurate before accountability decisions are made and data are released to the public. Staff is responsible for checking the data in these reports against the data in their local student management systems (SMS) to ensure that all students who are the reporting responsibility of the school/district are reported accurately by the reporting deadlines. Superintendents of public school districts and principals of charter schools are responsible for certifying the accuracy of the data in the Verification Reports. Incorrect data in Level 2 cannot be corrected after the reporting and certification deadline. Incorrect data can negatively impact accountability status determinations for schools/districts; incorrectly identify or fail to identify students regarding the need for academic intervention services; and, when released to the public (including the press and the Board of Education), cause significant concern to districts and schools. As such, it is imperative that Verification Reports are reviewed carefully and data in the repository as of the reporting deadline are accurate. Verification Reports consist of three parts: 1) a District Summary Report (Report A), which provides aggregated data for the district, out-of-district placement students, homebound students, and each school in the district; 2) a School Summary Report (Report B), which provides the same information for the school as in Report A but aggregated by subgroup (disability status, ethnicity, gender, English proficiency, economic status, migrant status, etc.); and 3) a Student Detail Report (Report C), which provides data for each student in the district, school, or subgroup selected, such as name, State and local ID, birth date, grade, demographic information, and other information specific to the verification report type. The following Verification Reports will be available in 2010–11: 1. Enrollment and Demographic Verification Reports 2. New York State Testing Program (NYSTP) Verification Reports • ELA Grades 3–8 • Math Grades 3–8 • Science Grades 4 and 8 3. New York State Alternate Assessment (NYSAA) Verification Reports 178 Student Information Repository System Manual for 2010–11 Version 6.2
Chapter 11: Verifying Data in the SIRS • NYSAA ELA • NYSAA Math • NYSAA Science • NYSAA Social Studies 4. High School Annual Assessment Verification Reports • Regents Examinations • Regents Competency Tests 5. Other Annual High School Verification Reports • Credentials Earned • Noncompleters • Post-Secondary Plans of Graduates 6. Total Cohort Verification Reports • 2007 Total Cohort • 2006 Total Cohort • 2005 Total Cohort 7. Elementary/Middle-Level Accountability Verification Reports (3–8 AVRs) • ELA Grades 3–8 • Math Grades 3–8 • Science Grades 4 and 8 8. High School Accountability Verification Reports (HS AVRs) NYSED recommends that districts, charter schools, and Article 81 schools download the reports and print or save them in the event that the reports need to be referenced in the future, as these reports can only be accessed for a limited time using nySTART. For each Verification Report, a Report Guide is provided. This guide explains what is contained in the report and how to make corrections to the data if they are found to be erroneous. If data errors are found in the Verification Reports, districts, charter schools, and Article 81 schools must correct the data in their source systems and transfer the corrected data to the Level 1 Repository. Generally, data from Level 1 are uploaded to the Level 2 Repository once a week. Each time the data are uploaded to Level 2, a revised Verification Report is made available on nySTART. BEDS Day Enrollment as of October 6, 2010 Verification Report The BEDS Day Enrollment as of October 6, 2010 Verification Report lists students whose SIRS records show that they were enrolled in a public school in the district or placed by a district official in an out-of-district placement. Districts are expected to have repository records for all grades, pre-kindergarten to grade 12 and ungraded. Students are included in the report if their repository records showed that the district was their district of reporting responsibility on October 6, 2010. To verify the data, compare the counts of students by school, grade, race/ethnicity, and gender in the BEDS Day Enrollment as of October 6, 2010 Verification Report to the enrollment counts reported in fall 2010 through BEDS Online (see http://www.p12.nysed.gov/irs/beds/). Use the BEDS Online report submission as a point of reference, but investigate any discrepancies between those counts and repository counts by looking at the list of students in the applicable student-level report. Repository records should reflect accurate BEDS Day enrollment. If the BEDS Day Enrollment as of October 6, 2010 Verification Report reveals errors in the BEDS Online submission, BEDS Online enrollment 179 Student Information Repository System Manual for 2010–11 Version 6.2
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New York State Student Information
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Table of Contents iii Table of Cont
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Table of Contents NYSAA- and NYSESL
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Table of Contents Special Education
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Introduction Introduction The New Y
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Introduction New York State Educati
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Introduction Select Federal and Sta
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Chapter 1: Accountability in New Yo
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Chapter 2: Student Information Repo
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Chapter 2: Student Information Repo
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Chapter 3: nySTART Administrator: A
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Chapter 3: nySTART protocol (or mai
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Chapter 3: nySTART not case sensiti
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Chapter 4: Testing Rules Chapter 4:
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Chapter 4: Testing Rules Grade K: N
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Chapter 4: Testing Rules students t
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Chapter 4: Testing Rules Speaking/L
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Chapter 4: Testing Rules The school
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Chapter 5: Reporting Rules Chapter
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Chapter 5: Reporting Rules • Publ
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Chapter 5: Reporting Rules Reportin
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Chapter 5: Reporting Rules Students
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Chapter 5: Reporting Rules Services
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Chapter 5: Reporting Rules they ref
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Chapter 6: Data Reporting in the SI
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Field Number Chapter 6: Data Report
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Field Number Chapter 6: Data Report
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Field Number 33 (cont.) Chapter 6:
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Page 207 and 208: Appendices Appendices 199 Student I
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Appendix 8: Reason for Ending Enrol
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Appendix 9: Program Service Codes A
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Appendix 9: Program Service Codes P
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Appendix 11: Assessment Measure Sta
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Appendix 13: Standard Achieved Code
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Appendix 14: Course Codes, Grade Ty
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Appendix 15: Preschool Students wit
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Appendix 16: Preschool and School-A
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Appendix 16: Preschool and School-A
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Appendix 18: Special Education Even
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Appendix 18: Special Education Even
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Appendix 19: Use of SIRS Data for N
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Appendix 22: Glossary of Acronyms S
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Appendix 23: Glossary of Terms Inte
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Index HSEPP, 8, 17, 58, 185, 197, 1
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