SIRS - p-12 - New York State Education Department

Chapter 11: Verifying Data in the SIRS
corrections for Special Education status are made in CAP. Corrected data are then
reflected in ATS/CAP.
5. A list of data corrections in source systems is provided to NYCDOE’s eScholar
Team who loads these data to Level 1 and the Level 1 container.
6. The State and Federal Evaluation Team notify SSO leadership, Network Leaders,
SAFs, and school principals via the Principals’ Weekly newsletter, conference calls,
and/or e-mail of the schedule when revised Level 2 Repository data are scheduled
to be available for review through nySTART. At that time, the school’s designee
should carefully review the updated reports to ensure that all necessary changes
have been made. If approved changes are not reflected in nySTART reports, the
designee should contact its local Accountability Data and Support Specialist to
report exceptions.
Data Certification
Once the districts, charter schools, and Article 81 schools have confirmed that the data
as reflected in the Verification Reports to which they have access are accurate,
superintendents, charter school principals, and Article 81 school chief school officers are
responsible for signing and faxing to their RICs/Big 5 a Statement of Certification that indicates
that they have reviewed the data in these reports and that the data are accurate. The deadline
for submitting the Statement of Certification will be published at
http://www.p12.nysed.gov/irs/accountability/timeline.html. Corrections to data in the Level 2
Repository after this deadline will not be reflected in NYSED reports.
The importance of the superintendent’s certification cannot be overemphasized. Any
questions that the superintendent has about the accuracy of the data reported should be
addressed before he or she signs the certification. Consistent with Commissioner’s
regulations in section 100.2(b), if the data are not reported to the Department, the district will
be assumed to have not made AYP for the current year.
After all Statements of Certification are received, RICs/Big 5 must send hard copies to
the Information and Reporting Services Office, New York State Education Department, Room
863, 89 Washington Avenue, Albany, NY 12234 or fax copies to 518-474-4351.
Special Education Data Verification and Certification
The special education data verification and certification process for the 2010–11 school
year is the same for New York City and all other school districts, agencies, and schools that
are required to provide data through SIRS:
• School districts, agencies, and other schools required to submit data through SIRS
have a password assigned to the Pupils with Disabilities data system (PD) contact
person. If you are a new contact person, please contact SEDCAR by calling (518)
486-4678 or by sending an e-mail to dataquest@mail.nysed.gov to request a new
password.
• Log on to the PD Web site at http://pd.nysed.gov .
196 Student Information Repository System Manual for 2010–11 Version 6.2