SIRS - p-12 - New York State Education Department

Chapter 11: Verifying Data in the SIRS
denominator for calculating the graduation rate for that subgroup for the selected district
or school.
The District and High School Student Detail Reports provide the following data for each
student member of an accountability group: name, State and local ID, birth date, grade,
gender, disability type, English proficiency status, LEP duration, high school assessments and
scores, the score used in calculating the participation rates and/or performance indices,
credentials earned, enrollment information in the district and/or school that is accountable for
the students, etc.
Factors that Cause Records to Be Inaccurate
• If a student is included in the wrong subgroup in Report B, check the demographic and
program service codes that have been reported for the student to ensure that they are
accurate.
• If a student is incorrectly included in or excluded from the participation group,
accountability cohort, or graduation rate cohort, check the student’s record to make sure
that the dates of enrollment and/or discharge are correct and that the student’s grade
level, date of birth, and date of entry in grade 9 are recorded correctly.
• If the count of students in the graduation cohort earning diplomas is not accurate, check
student records to be sure that each student who earned a Regents or local diploma
has a Reason for Ending Enrollment code 799 and the appropriate credential type
record that indicates the actual diploma awarded. Note that only valid credentials
awarded to students with a Reason for Beginning Enrollment Code 0011, 5544, 7000,
or 7011 will be included.
• If the counts of students in the English and mathematics accountability cohort counted
as scoring at levels 1–4 is not correct, check to be sure that the results for all English
and math assessments appears in the warehouse for each student. In particular, be
sure that the scores for assessments taken while attending other schools or districts are
reported.
• If the counts of students reported with no score for English and math participation rate
appears to be incorrect, check to be sure that the results for all English and math
assessments appears in the warehouse for each student. In particular, be sure that the
scores for assessments taken while attending other schools or districts are reported.
Districts, Charter schools, and Article 81 Schools Other than the New York City
Department of Education (NYCDOE)
When the chief school officer receives the e-mail notification indicating that the reports
are ready to be reviewed, the following steps must be taken:
1. The chief school officer must forward the e-mail notification to district data
coordinator and school principals so that they know that the verification reports are
ready to be viewed.
194 Student Information Repository System Manual for 2010–11 Version 6.2