SIRS - p-12 - New York State Education Department

Chapter 8: Reporting Enrollment Records
lead to a high school diploma must be reported with a Reason for Ending Enrollment Code
8338 — Incarcerated student, no participation in a program culminating in a regular diploma.
Students who end enrollment in a district school to attend a community-based program
that is not an approved AHSEP or HSEP program must be reported with a Reason for Ending
Enrollment Code 306 — Transferred to other high school equivalency (GED) preparation
program.
Recipients of IEPs or High School Equivalency diplomas who return to pursue a local
diploma should be reported at the grade level the district determines to be appropriate. Such
returning students should be given a new enrollment record and all other required data.
Home-schooled Students
Students enrolled in a district who leave the school/district because they will be
instructed at home by a parent/guardian or tutor employed by the parent/guardian must be
reported by the school/district with a Reason for Ending Enrollment Code 255 — Transferred
to home-schooling by parent or guardian. Resident students not enrolled in a school who are
instructed at home by a parent/guardian or tutor employed by the parent/guardian must be
reported if they take a State assessment or if they are referred to the CSE for determination of
eligibility for special education or if they are identified as students with disabilities by the district
CSE and the district is providing special-education services. At their discretion, districts may
report other home-schooled students, but the districts will not have accountability responsibility
for these other students. The district of residence must use Reason for Beginning Enrollment
Code 0011 — Enrollment in building or grade to report general-education home-schooled
students who are taking a State assessment. The district of residence must use Reason for
Beginning Enrollment Code 5905 — Committee on Special Education (CSE) responsibility only
to report special-education records and assessment records for home-schooled students with
disabilities or home-schooled students who are referred to the CSE for determination of
eligibility for special-education services. To report assessment records for home-schooled
students, the district of residence must open enrollment for the student in SIRS on the day the
student takes the assessment, report the assessment record for the assessment taken, and
then use the Reason for Ending Enrollment Code 255 to end enrollment the day after the
student completes this assessment or, if the student takes multiple assessments in the school
year, the day after the student completes the last assessment for the year. If the student takes
multiple assessments in a school year, the district of residence must repeat this process to
report each assessment administered. The BEDS code used on these records is the first eight
digits of the district code followed by 0888. The assessment scores of these students will not
be included in the accountability calculations for the district of residence.
Homebound (Home-Tutored) Students
Homebound students (also known as home-tutored) are students who are unable to
attend school for the remainder of the school year because of a physical, mental, or emotional
illness or injury — substantiated by a licensed physician or, for students with disabilities,
placed in homebound instruction by the CSE — and are instructed at home or in a hospital by
a tutor provided by the district of responsibility. The district of residence is responsible for
testing and reporting these students. The building of location code for these students is the first
eight digits of the district code followed by 0777. The building of location code for students who
160 Student Information Repository System Manual for 2010–11 Version 6.2