SIRS - p-12 - New York State Education Department

Chapter 5: Reporting Rules
results in completion of a two-year associate degree, certificate, or apprenticeship in a
field related to their program of study.
The best way to determine if a student should be reported under Title II is to verify that
he or she has signed a declaration (see above) with a Title II funded program. Regional
contacts can confirm if a student is in a Title II program. If the regional contact or local high
school district can verify that a declaration has been signed and the other criteria are met, then
the student should be coded as a Title II student. If not, then he or she should be coded
General CTE.
For more information on CTE, see http://www.p12.nysed.gov/cte/home.html.
Foreign Exchange Program Students
New York State students who participate in foreign exchange programs should have
their enrollment continued in the SIRS. Do not end the enrollment record for these students
when they leave the country to attend the foreign exchange program.
Free or Reduced-Price Lunch Students
Students who have an approved lunch application or other documentation acceptable to
the federal lunch program should be reported for free or reduced-price lunch (FRPL) purposes.
Students may qualify for FRPL reporting as follows:
Students may be reported as qualifying for a FREE lunch if they:
1) have a National School Lunch Program (NSLP) application approved for free lunch;
2) are named on a direct certification letter from the NYS Office of Temporary and
Disability Assistance (OTDA) as being eligible either for the Supplemental Nutrition
Assistance Program (SNAP, the former Food Stamps Program) or for Temporary
Assistance for Needy Families (TANF) benefits. Direct certification letters from the
NYS Office of Temporary and Disability Assistance concerning eligibility for SNAP
or TANF benefits are generally mailed in August;
3) are named on a direct certification letter from the local Department of Social
Services (DSS) indicating that they qualify for either SNAP or TANF benefits. DSS
will send letters if a student is approved for SNAP or TANF benefits after direct
certification letters have been sent in August by the NYS Office of Temporary and
Disability Assistance;
4) are named on a direct certification letter from the New York State Education
Department (NYSED) indicating that they qualify for either SNAP or TANF benefits;
5) are documented as homeless;
6) are documented as in a program for the Runaway and Homeless Youth act; or
7) are documented to be in a federal Headstart program.
66 Student Information Repository System Manual for 2010–11 Version 6.2