SIRS - p-12 - New York State Education Department

Appendix 9: Program Service Codes
• when service provider is the district accountable for the student's performance, use the
BEDS code of the specific building in the district where the student receives the service;
• when the service provider is a BOCES, use the BEDS code of the BOCES (without
regard to the specific location at which the service is provided);
• when the service provider is an approved private placement, use the BEDS code of the
entity where the out-of-district placement was made (i.e., where the student receives the
service);
• when the service provider is a district other than the district accountable for the
student’s performance, use the BEDS code for a specific building where the student
receives the service in the other district.
District-level program services require a new record only when a student's status or
participation in a service changes. A new program services record is not required if a student
receiving such service changes buildings.
Description: Brief description of the Program Service is given.
Purpose: Provides reason this information is being collected.
Entry Date: Date this Program Service becomes applicable to this student. It can be the date
of initial eligibility or the date the Program Service actually begins.
Exit Date: Date this Program Service is no longer applicable to this student. It can be the date
eligibility ends or the date the Program Service actually ends. Only Program Services that end
require an exit date. Program Services continuing into the following academic year should not
have an ending date this year.
Reason for Ending Code: Provides circumstances under which the student ended this
Program Service. Not all Program Services require this code.
Limited English Proficient Eligibility
LEP Eligible — Code 0231
Level Designation: District-level service.
Description: Identifies the student as limited English proficient (LEP) and, therefore, eligible for
LEP services. Note that each student identified as LEP Eligible must also have the data
element Years Enrolled in a Bilingual or ESL Program entered in his or her student record.
Students identified as LEP Eligible should have a specific LEP program service identified, as
described below under Limited English Proficient Programs.
Purpose: Identifies LEP students for accountability, reporting, and research purposes. An "Exit
Date" and "Reason for Ending Code" is used to identify LEP students who have achieved
English proficiency. Part 154 of Commissioner’s Regulations defines students with limited
English proficiency as students who, by reason of foreign birth or ancestry, speak a language
other than English and (1) either understand and speak little or no English or (2) score below a
State-designated level of proficiency on the Language Assessment Battery-Revised (LAB-R)
for initial identification or for subsequent years, score below a State-designated level of
proficiency on the NYSESLAT. Districts should contact the nearest Bilingual Education
Technical Assistance Center (BETAC) to obtain assistance with LEP identification procedures.
Entry Date: Date of eligibility decision.
Exit Date: Required only if the student achieved proficiency on the Reading/Writing and
Listening/Speaking modules of the NYSESLAT during the current academic year. The date
recorded should be June 30 of the academic year in which the student reaches proficiency on
the NYSESLAT. Students who test out of LEP by reaching proficiency on the NYSESLAT are
still entitled to accommodations and some types of services for two years; however, once the
students have tested out of LEP, they must NOT be recorded as LEP with an 0231 code. An
"Exit Date" should not be used to end a LEP Eligible — Code 0231 program service record
237 Student Information Repository System Manual for 2010–11 Version 6.2