SIRS - p-12 - New York State Education Department

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Chapter 6: Data Reporting in the SIRS Data Sets Data Sets Data elements with the same “code” when combined serve a particular purpose. For instance, all data elements with an “A” code are used to create a unique student identifier. The table below explains the use or purpose of each data set. Code Data Set A B C D Student Identification (NYSSIS): This set of data elements contains biographic and demographic information that is used to establish the unique student identifier under NYSSIS. One set of these data elements is needed for each student to obtain a unique student identifier from NYSSIS. Student Demographic Data: This set contains data elements that pertain to every student and information that, once established, is not expected to change over time (e.g., name, date of birth, race, gender, date of first entry into 9th grade). A Student Demographic Data Set must be submitted annually prior to submitting the student’s enrollment, assessment, program service, or special-education data. If different education institutions are responsible for reporting academic records and special-education records, each institution must provide Student Demographic Data for the student. One set of these data elements is needed for each student reported for that academic year. Student Enrollment Data: This set identifies the responsible LEA and the school responsible for providing education services for each student; that is, the school the student attends for the majority of the day. These records identify the beginning and ending dates of enrollment and the student’s grade level. The LEA may be a public school district, a charter school, a child-care institution with an affiliated school that provides educational services pursuant to Article 81, a State agency that operates an educational program, the New York State School for the Blind, the New York State School for the Deaf, or a nonpublic school. In the case of charter schools and nonpublic schools, the responsible LEA and school are the same. If the student changes grades in the same building during the same school year, provide a second enrollment record. Provide a new enrollment record each time a student changes buildings. Each student should have as many enrollment records as necessary. This data set is also used to indicate the LEA that has CSE responsibility for a student. If a district has CSE or CPSE responsibility for a student for whom it does not provide all educational services, it must submit this data set with appropriate enrollment codes for this student before it submits the student’s special-education records. At least one enrollment record for each student for each year is needed. Program Service Data: This set contains information about the student that is durational in nature and has a discrete beginning and ending date. For each student, include as many program service records as necessary to provide all required information for the student. Information such as poverty status must be updated annually. Program Service records identify the program services that apply to a student. If a program service does not apply to a student, no program service record should be reported. For example, there are no program service records to identify students as English proficient or not economically disadvantaged. Students are assumed to be in these categories, unless a program service record identifies them as LEP or economically disadvantaged. If an education institution is only responsible for reporting special-education records for a student, it must provide program service records, if appropriate, indicating that the student is LEP and/or economically disadvantaged. Program service data for LEP Eligibility and LEP Programs, Type of Disability, and Poverty must be submitted with the special education snapshot information. (See G1 below.) A student cannot have program service records unless an active enrollment record exists for the student. All other program service data must be submitted by June 30 of each school year. 76 Student Information Repository System Manual for 2010–11 Version 6.2
Chapter 6: Data Reporting in the SIRS Data Sets Code Data Set Student Assessment Data: This set contains data elements that pertain to assessments and the scores on those assessments. Each student must have one record for every State assessment taken, including assessments that were repeated. For assessments with Staterequired scannable answer documents (NYSTP ELA, math, and science; NYSAA; and public E school NYSESLAT), the scan center will provide the required item data to the SIRS. The scale score and performance level will be calculated and added to the Level 2 Repository. Districts must provide assessment scores for the Regents examinations, the RCTs, and approved alternative assessments taken to fulfill graduation requirements. One record for each assessment for each student must be provided. Student Assessment Item Data: This set contains data elements that pertain to item data for selected assessments and the scores on those assessments. Each student must have one record for every assessment item taken, including items to which the student did not F respond. The scanning center will provide the required item data for the NYSTP assessments in ELA and math, NYSAA, and public school NYSESLAT. Item data are not required for the remaining assessments. One record for each student for every assessment item must be provided. Special Education Data Set: Data in this set are divided into two groups: G1) October 6, 2010 snapshot data that must be certified on January 12, 2011 and G2) data elements that must be provided at the end of the 2010–11 school year, some that must be certified on G August 10, 2011 and the rest that must be certified on November 2, 2011. See the schedule of the school year(s) for which school districts must submit data on State Performance Plan Indicators 7, 11, and 12, which are available at http://www.p12.nysed.gov/sedcar/sppschedule.html. Special Education Data Set – Snapshot: Data as of October 6, 2010. This data set provides information on students with disabilities who are receiving special-education services according to State standards and the least restrictive environment setting in which they are enrolled on October 6, 2010. (The only students who may have Special Education Snapshot data elements in the SIRS but who do not receive special-education services as of October 6 are the parentally placed students G1 with disabilities in elementary, middle or secondary nonpublic schools.) This data set also identifies students with disabilities as either day or residential placements and as court/State agency or school district placements. These data are reported by all districts (including Special Act school districts), child-care institutions with affiliated schools, the NYS School for the Blind, or the NYS School for the Deaf, and State agencies that operate educational programs for all students for whom they have CPSE or CSE responsibility. Special Education Data Set – Full School Year: Data for the full school year. G2 To be certified on August 10, 2011: Data sets B, C and D. These sets will be used to collect exiting data on students with disabilities, which includes reasons for ending enrollment, type of credential, and post-graduate plans of students with disabilities who are enrolled during the 2010–11 school year and ended their enrollment sometime during the same school year. Declassification data will be taken from the reason for ending disability program service records. These data must be submitted by the school districts (including Special Act school districts), child-care institutions with affiliated schools, the NYS School for the Blind, the NYS School for the Deaf, State agencies that operate educational programs for all students for whom they have CPSE or CSE responsibility, and charter schools. These sets are also used to collect data on students receiving Coordinated Early Intervening Services (CEIS). See memorandum regarding CEIS at 77 Student Information Repository System Manual for 2010–11 Version 6.2
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New York State Student Information
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Table of Contents iii Table of Cont
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Table of Contents NYSAA- and NYSESL
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Table of Contents Special Education
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Introduction Introduction The New Y
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Introduction New York State Educati
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Introduction Select Federal and Sta
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Chapter 1: Accountability in New Yo
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Chapter 6: Data Reporting in the SI
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Chapter 7: Data Element Definitions
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Chapter 8: Reporting Enrollment Rec
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Chapter 9: Reporting Program Servic
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Chapter 10: Reporting Students in S
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Chapter 11: Verifying Data in the S
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Appendices Appendices 199 Student I
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Appendix 1: 2010-11 Assessment and
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Appendix 1: 2010-11 Assessment and
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Appendix 3: Language Codes and Desc
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Appendix 4: Postgraduate Plan Codes
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Appendix 6: Country of Origin Codes
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Appendix 7: Reason for Beginning En
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Appendix 7: Reason for Beginning En
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Appendix 8: Reason for Ending Enrol
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Appendix 9: Program Service Codes A
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Appendix 9: Program Service Codes
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Appendix 9: Program Service Codes T
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Appendix 9: Program Service Codes P
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Appendix 9: Program Service Codes e
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Appendix 9: Program Service Codes I
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Appendix 9: Program Service Codes d
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Appendix 10: Career and Technical E
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Appendix 11: Assessment Measure Sta
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Appendix 13: Standard Achieved Code
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Appendix 14: Course Codes, Grade Ty
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Appendix 15: Preschool Students wit
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Appendix 16: Preschool and School-A
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Appendix 16: Preschool and School-A
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Appendix 18: Special Education Even
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Appendix 18: Special Education Even
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Appendix 19: Use of SIRS Data for N
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Appendix 20: High School Cohort Def
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Appendix 21: Anticipated Changes fo
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Appendix 22: Glossary of Acronyms S
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Appendix 23: Glossary of Terms Inte
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Appendix 23: Glossary of Terms •
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Appendix 23: Glossary of Terms a li
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Index HSEPP, 8, 17, 58, 185, 197, 1
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SIRS - p-12 - New York State Education Department

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