SIRS - p-12 - New York State Education Department

Chapter 8: Reporting Enrollment Records
If the CSE determines after the beginning of the 2010–11 academic year that a student
with a disability who was previously reported as graded should now be reported as ungraded
(or vice versa), that student's enrollment record in the SIRS should be ended using the Reason
for Ending Enrollment Code 782 — Entry into a different grade in the same building.
Students with disabilities determined by the CSE to be ungraded for State assessment
purposes must be reported as ungraded on the student's enrollment record in the SIRS. All
students taking the NYSAA must be coded as ungraded. Ungraded students must be coded
as ungraded elementary or ungraded secondary. The determination between ungraded
elementary or ungraded secondary should be based primarily on either the grade levels
offered in the school the student attends or the student's age.
Students who are placed by the school district in a public school outside their district of
residence and students who are placed by the school district in a BOCES program in or
outside of their district of residence must be reported using the district of residence BEDS code
as the District of Responsibility BEDS Code. These students must be reported using the BEDS
code of the school where the student is enrolled in the location field (i.e., under the data
element Building of Enrollment BEDS Code). Students who are placed in a BOCES program in
or outside of their district of residence, regardless of where the BOCES program is located,
must be reported using the generic BOCES BEDS code (not specific BOCES building code or
school building code in which the program is operating) in the location field (i.e., under the data
element Building of Enrollment BEDS Code).
Public school districts that have CSE or CPSE responsibility must use Reason for
Beginning Enrollment Codes 5905 and 4034 and Reason for Ending Enrollment Codes 140
and 8305 exclusively for students with disabilities or students who are referred to the CSE or
CPSE for determination of eligibility for special-education services in the following situations:
• Reason for Beginning Enrollment Code 5905 — This code is used for 1) students who
are enrolled by parental choice in a nonpublic elementary, middle, or secondary school,
a charter school, or a public school district other than the district of residence; 2) homeschooled
students; 3) students who are enrolled by court order in out-of-State private
schools; and 4) kindergarten-age students who are not enrolled in a district school but
are receiving special-education services as school-age students either at home or in an
early childhood or other setting. The public school district in which the student resided
at the time of the court order (for out-of-State placements) maintains its status as the
district with CSE responsibility. This enrollment code is reserved for use by public
school districts to report students for whom they have CSE responsibility but for whom
they do not provide general instruction and for whom they do not have accountability
under the State accountability system.
• Reason for Beginning Enrollment Code 4034 — This code is used only for children who
have no regular enrollment record. This code is used to enroll a child who is referred to
the CPSE or CSE for an initial evaluation to determine eligibility for special-education
services. This code is required only from school districts that must report on the timely
evaluation of preschool-age children and the timely transition of children from Early
Intervention to preschool special education (SPP Indicators 11 and 12). See the
schedule of the years for which school districts are required to report data for these
indicators at http://www.p12.nysed.gov/sedcar/sppschedule.html.
163 Student Information Repository System Manual for 2010–11 Version 6.2