SIRS - p-12 - New York State Education Department

Chapter 8: Reporting Enrollment Records
remain enrolled in a school but are provided temporary instruction in the home is the BEDS
code of the school in which the student is officially enrolled.
Preschool/Prekindergarten/Universal Pre-K
The term “preschool” means children referred to the CPSE for special-education
eligibility determination (i.e., those with a Reason for Beginning Enrollment Code 4034) and
students receiving preschool special-education services (Reason for Beginning Enrollment
Code 0011). Both groups use the Grade Ordinal “PRES” to report under the data element
“Grade Level”.
The term “prekindergarten” means students who are enrolled in a prekindergarten or
universal pre-K program. Both groups use the Grade Ordinal “PREK” to report under the data
element “Grade Level”. Note that a student should only be reported as Pre-K if he/she is in a
Pre-K program operated by the school district or in a Universal Pre-K program under contract
with the district.
Universal Pre-K programs are Pre-K programs funded pursuant to Section 3602-e of
Education Law. These programs are operated by the school district or by other eligible
agencies under a contractual agreement with the school district. Students in Universal Pre-K
programs operated by entities other than the school district or a BOCES must be reported
using the first eight digits of the district’s BEDS code followed by 0666 as the building of
location code.
If preschool students with disabilities are enrolled in Pre–K or Universal Pre–K
programs, use grade level “PREK” and the building of location code of the Pre–K or Universal
Pre–K program. In the Primary Service Provider column of the Special Education Snapshot
template, provide the BEDS code of the special-education service provider or the coordinating
service provider. In the disability Programs Fact record, provide the disability code 5786
(preschool student with a disability).
Preschool Students with Disabilities
School districts that are required to submit data to the State on the timely evaluation of
preschool-age students for special education eligibility determination (SPP Indicator 11) or the
timely transition of children from Early Intervention to preschool-age special education (SPP
Indicator 12) are required to submit enrollment records for preschool children as follows:
• For Indicator 11, the beginning date of the enrollment record must be in the school year
in which the parent provides consent to evaluate the child;
• For Indicator 12, the beginning date of the enrollment record must be in the school year
in which the referral to evaluate the child is received.
See the schedule of the school years for which school districts are required to report
data on these indicators at http://www.p12.nysed.gov/sedcar/sppschedule.html. An enrollment
record with Reason for Beginning Enrollment Code 4034 is submitted to indicate that the
parents have provided consent to evaluate (Indicator 11) or the child has been referred to the
CPSE for determination of special education eligibility (Indicator 12). A Reason for Ending
Enrollment Code 140 is submitted when the determination of eligibility decision has been made
161 Student Information Repository System Manual for 2010–11 Version 6.2