SIRS - p-12 - New York State Education Department

Chapter 8: Reporting Enrollment Records
the first district should provide an enrollment record with beginning date July 1 and a second
enrollment record with the appropriate Reason for Ending Enrollment Code and the date that
summer school ended. The school providing summer school services can differ from the
school a student attends during the regular school year. Do not end a student’s enrollment
record in the school the student attends during the regular school year if the student is
attending only summer school in a different school. See Appendix 9: Program Service Codes
for more information about summer school participants.
Suspended Students
Students suspended from school are to be reported as continuously enrolled during the
suspension period by the school from which they were suspended. Even when a district
supplies a tutor to a suspended student, the student remains enrolled in the building where the
student was prior to the suspension. These students are not considered homebound.
Transferred to Another School in This District or an Out-Of-District Placement
Reason for Ending Enrollment Code 153 — Transferred to another school in this district
or an out-of-district placement is used when a student transfers to a school within the same
school district, or is placed in an out-of-district setting by the district CSE. The out-of-district
setting could be a BOCES, an approved-private placement, a State-supported school (e.g.,
The Cleary School for the Deaf, Lavelle School for the Blind, etc.), or another public school
district. This code may be used when students transfer or are placed at the end of the school
year or at any point during the school year. When the student transfers or is placed during the
school year, the student must also have a beginning enrollment record reported with the
location code for the school/institution to which the student entered and a beginning date set
as the day following the exit date from the previous institution. When the student transfers or
is placed at the end of the school year, the student must have a beginning enrollment record
on July 1 of the following year. This code is also used when a student is promoted out of the
highest grade that this school offers and is expected to be registered in and attend another
school in this district.
Transfers under NCLB
One of three Reason for Beginning Enrollment Codes should be used to record that
students transferred into another school within the district under an NCLB transfer option. The
codes are transferred in under the NCLB “School in Improvement Status” transfer option
(5544), transferred in under the NCLB “Persistently Dangerous School” transfer option (7000),
and transferred in under the NCLB “Victim of Serious Violent Incident” transfer option (7011).
(See Appendix 7 for Reason for Beginning Enrollment Codes.)
Districts must use Reason for Ending Enrollment Code 153 for students who transfer
out of a school that is in need of improvement under Title I under the NCLB choice provision.
Public school districts other than New York City must use Reason for Ending Enrollment Code
5927 for students who are leaving a school because they have been a victim of a serious
violent incident. New York City Public Schools must use Reason for Ending Enrollment Code
5927 for such students who transfer to a school within the same Community School District
and code 5938 for students who transfer to a school in another New York City Community
School District. (See Appendix 8 for Reason for Ending Enrollment Codes.)
165 Student Information Repository System Manual for 2010–11 Version 6.2