SIRS - p-12 - New York State Education Department

Chapter 11: Verifying Data in the SIRS
Data Verification
Chapter 11: Verifying Data in the SIRS
Once data have been uploaded to Level 2 of the SIRS, CTB-McGraw Hill, an NYSED
contractor, produces reports that enable districts, charter schools, and Article 81 schools to
verify that the data they submitted are accurate. These Verification Reports are available on
the New York State Testing and Accountability Reporting Tool (nySTART) Web page:
www.nySTART.gov. Districts, charter schools, and Article 81 schools with authorized user
access must log in, using a User ID and password, to view these reports.
In addition, you can review SIRS data in reports through the Level 2 reporting
environment, using the web links provided by your regional Level 1 data center.
Verification Reports
Verification Reports are provided so that school/district staff can review and verify that
the data in Level 2 are accurate before accountability decisions are made and data are
released to the public. Staff is responsible for checking the data in these reports against the
data in their local student management systems (SMS) to ensure that all students who are the
reporting responsibility of the school/district are reported accurately by the reporting deadlines.
Superintendents of public school districts and principals of charter schools are responsible for
certifying the accuracy of the data in the Verification Reports.
Incorrect data in Level 2 cannot be corrected after the reporting and certification
deadline. Incorrect data can negatively impact accountability status determinations for
schools/districts; incorrectly identify or fail to identify students regarding the need for
academic intervention services; and, when released to the public (including the press
and the Board of Education), cause significant concern to districts and schools. As
such, it is imperative that Verification Reports are reviewed carefully and data in the
repository as of the reporting deadline are accurate.
Verification Reports consist of three parts: 1) a District Summary Report (Report A),
which provides aggregated data for the district, out-of-district placement students, homebound
students, and each school in the district; 2) a School Summary Report (Report B), which
provides the same information for the school as in Report A but aggregated by subgroup
(disability status, ethnicity, gender, English proficiency, economic status, migrant status, etc.);
and 3) a Student Detail Report (Report C), which provides data for each student in the district,
school, or subgroup selected, such as name, State and local ID, birth date, grade,
demographic information, and other information specific to the verification report type.
The following Verification Reports will be available in 2010–11:
1. Enrollment and Demographic Verification Reports
2. New York State Testing Program (NYSTP) Verification Reports
• ELA Grades 3–8
• Math Grades 3–8
• Science Grades 4 and 8
3. New York State Alternate Assessment (NYSAA) Verification Reports
178 Student Information Repository System Manual for 2010–11 Version 6.2