SIRS - p-12 - New York State Education Department

Chapter 8: Reporting Enrollment Records
• Reason for Ending Enrollment Code 140 — This code is used to end the enrollment of
preschool-age children when a determination of eligibility for special-education services
is completed or if the eligibility determination process is stopped for any reason, such as
if the child leaves the school district before a determination is made. This code always
ends the “4034” enrollment record. If children are found to be eligible for special
education, an enrollment record with code 0011 must be submitted when the child
enrolls in school to begin receiving special-education services.
• Reason for Ending Enrollment Code 8305 — This code is used to end the enrollment of
students with a Reason for Beginning Enrollment Code 5905 — CSE responsibility only.
Preschool and school-age students with disabilities must be reported using the following
BEDS codes as Location Codes (or Building Enrollment Codes). For more information, see
Chapter 5: Reporting Rules.
• Report preschool children with disabilities who are enrolled in Pre-K or UPK programs
with the BEDS code of the building in which the program is operated. Report preschool
children enrolled in a Pre-K or UPK program operated under a contract with the school
district with the first eight digits of the district BEDS followed by “0666” as the last four
digits.
• Report preschool children with disabilities who are not enrolled in Pre-K or UPK
programs with the BEDS code of the coordinating special-education provider (if more
than one provider is involved) or the sole special-education service provider (if only one
provider is involved). Only BEDS codes of approved special-education service providers
may be used. If the student is not receiving special-education services from employees
of an approved special-education service provider, use the code of the county that is
providing the service by contracting with an independent service provider.
• Report school-age students with disabilities with the BEDS code of the building in which
the students are enrolled for the majority of the school day.
• Report students with disabilities enrolled in BOCES-operated education programs with
the BEDS code of the BOCES, not the BEDS code of the building in which the BOCES
program is located.
• Report students with disabilities who are placed by the district in a public school outside
their district of residence and students who are placed by the district in a BOCES
program in or outside of their district of residence with the BEDS code of the district of
residence for the District of Responsibility BEDS Code. Students who are placed in a
public school outside their district of residence must be reported using the BEDS code
of the school where the student is enrolled in the location field (i.e., under the data
element Building of Enrollment BEDS Code).
Summer School Enrollment
Since the school year begins on July 1 and ends on June 30, summer school records
are reported with the records for the school year beginning in September following summer
school. If the student will be continuing enrollment in the fall in the same district that provided
the summer school program, the student’s enrollment record for the school year should begin
on July 1. If the summer program is provided by the district in which the student was enrolled
the previous year, but the student will enroll in a different district or charter school in the fall,
164 Student Information Repository System Manual for 2010–11 Version 6.2