SIRS - p-12 - New York State Education Department

More documents

Recommendations

Info

Chapter 11: Verifying Data in the SIRS denominator for calculating the graduation rate for that subgroup for the selected district or school. The District and High School Student Detail Reports provide the following data for each student member of an accountability group: name, State and local ID, birth date, grade, gender, disability type, English proficiency status, LEP duration, high school assessments and scores, the score used in calculating the participation rates and/or performance indices, credentials earned, enrollment information in the district and/or school that is accountable for the students, etc. Factors that Cause Records to Be Inaccurate • If a student is included in the wrong subgroup in Report B, check the demographic and program service codes that have been reported for the student to ensure that they are accurate. • If a student is incorrectly included in or excluded from the participation group, accountability cohort, or graduation rate cohort, check the student’s record to make sure that the dates of enrollment and/or discharge are correct and that the student’s grade level, date of birth, and date of entry in grade 9 are recorded correctly. • If the count of students in the graduation cohort earning diplomas is not accurate, check student records to be sure that each student who earned a Regents or local diploma has a Reason for Ending Enrollment code 799 and the appropriate credential type record that indicates the actual diploma awarded. Note that only valid credentials awarded to students with a Reason for Beginning Enrollment Code 0011, 5544, 7000, or 7011 will be included. • If the counts of students in the English and mathematics accountability cohort counted as scoring at levels 1–4 is not correct, check to be sure that the results for all English and math assessments appears in the warehouse for each student. In particular, be sure that the scores for assessments taken while attending other schools or districts are reported. • If the counts of students reported with no score for English and math participation rate appears to be incorrect, check to be sure that the results for all English and math assessments appears in the warehouse for each student. In particular, be sure that the scores for assessments taken while attending other schools or districts are reported. Districts, Charter schools, and Article 81 Schools Other than the New York City Department of Education (NYCDOE) When the chief school officer receives the e-mail notification indicating that the reports are ready to be reviewed, the following steps must be taken: 1. The chief school officer must forward the e-mail notification to district data coordinator and school principals so that they know that the verification reports are ready to be viewed. 194 Student Information Repository System Manual for 2010–11 Version 6.2
Chapter 11: Verifying Data in the SIRS NYCDOE 2. The chief school officer must instruct the data coordinator to review the individual student data and summary counts on the reports with designated staff. All identified errors must be corrected in the district or school source data. The source may be the student management system or it may be the Level 0 system offered by the district’s RIC/Big 5. The data coordinator must notify the RIC/Big 5 when the changes are complete and follow its directions for submitting these corrected data. 3. The chief school officer must submit the data corrections to the RIC/Big 5 to be loaded into the Level 1 repository. The RIC/Big 5 will move the data from Level 1 to Level 2. With the next data refresh, the corrected data will be reflected in a revised report on nySTART. Districts, charter schools, and Article 81 schools should contact the RIC/Big 5 to determine when the corrected data will be loaded. Reports should be carefully reviewed to ensure that all necessary changes have been made. 4. The data coordinator should notify the chief school officer when he or she has verified that the data in the reports are correct. 5. The chief school officer must authorize the transfer of data to the Level 2 Repository by signing the Statement of Certification and faxing it to the RIC/Big 5. When the NYCDOE receives the e-mail notification indicating that the reports are ready to be reviewed, the following steps are taken: 1. The State and Federal Evaluation Team notify SSO leadership, Network Leaders, SAFs, Data Management staff, and school principals via the Principals’ Weekly newsletter, conference calls, and/ or e-mail that the verification reports are ready to be viewed. Verification reports are also available via ATS (REMS and/ or RHSV functions). 2. A school’s designee (e.g., Data Specialist, Pupil Secretary, Assistant Principal) reviews the verification report. If the school’s data are accurate, the designee certifies the accuracy of data by completing an online form. If the designee identifies inaccuracies in data within source systems (i.e., ATS and CAP) or the verification reports, the school follows the procedures for requesting changes to the data. The procedures are provided in the Principals’ Weekly and are available on the Principals’ Portal and the Accountability DOE intranet page. Then, the designee completes the online form to certify that changes to data have been requested. 3. Requests to change inaccurate data in the source systems are approved or rejected by Subject Matter Experts (SMEs) who evaluate supporting evidence for these requests. 4. Staff from the Office of Accountability, Integrated Service Centers (ISCs), ATS, and CAP implement approved change requests in central data systems. Corrections for enrollment, demographics, and LEP indicators are made in the ATS system; 195 Student Information Repository System Manual for 2010–11 Version 6.2
Page 1 and 2:
New York State Student Information
Page 3 and 4:
Table of Contents iii Table of Cont
Page 5 and 6:
Table of Contents NYSAA- and NYSESL
Page 7 and 8:
Table of Contents Special Education
Page 9 and 10:
Introduction Introduction The New Y
Page 11 and 12:
Introduction New York State Educati
Page 13 and 14:
Introduction Select Federal and Sta
Page 15 and 16:
Page 17 and 18:
Page 19 and 20:
Chapter 1: Accountability in New Yo
Page 21 and 22:
Page 23 and 24:
Page 25 and 26:
Page 27 and 28:
Page 29 and 30:
Page 31 and 32:
Page 33 and 34:
Page 35 and 36:
Chapter 2: Student Information Repo
Page 37 and 38:
Chapter 2: Student Information Repo
Page 39 and 40:
Chapter 3: nySTART Administrator: A
Page 41 and 42:
Chapter 3: nySTART protocol (or mai
Page 43 and 44:
Chapter 3: nySTART not case sensiti
Page 45 and 46:
Chapter 4: Testing Rules Chapter 4:
Page 47 and 48:
Chapter 4: Testing Rules Grade K: N
Page 49 and 50:
Chapter 4: Testing Rules students t
Page 51 and 52:
Chapter 4: Testing Rules Speaking/L
Page 53 and 54:
Chapter 4: Testing Rules The school
Page 55 and 56:
Chapter 5: Reporting Rules Chapter
Page 57 and 58:
Chapter 5: Reporting Rules • Publ
Page 59 and 60:
Chapter 5: Reporting Rules Reportin
Page 61 and 62:
Page 63 and 64:
Page 65 and 66:
Page 67 and 68:
Page 69 and 70:
Page 71 and 72:
Page 73 and 74:
Chapter 5: Reporting Rules When a l
Page 75 and 76:
Chapter 5: Reporting Rules Students
Page 77 and 78:
Chapter 5: Reporting Rules Services
Page 79 and 80:
Chapter 5: Reporting Rules they ref
Page 81 and 82:
Chapter 6: Data Reporting in the SI
Page 83 and 84:
Page 85 and 86:
Page 87 and 88:
Page 89 and 90:
Page 91 and 92:
Page 93 and 94:
Page 95 and 96:
Page 97 and 98:
Page 99 and 100:
Page 101 and 102:
Page 103 and 104:
Page 105 and 106:
Page 107 and 108:
Page 109 and 110:
Page 111 and 112:
Page 113 and 114:
Page 115 and 116:
Page 117 and 118:
Page 119 and 120:
Page 121 and 122:
Page 123 and 124:
Page 125 and 126:
Page 127 and 128:
Page 129 and 130:
Field Number Chapter 6: Data Report
Page 131 and 132:
Field Number Chapter 6: Data Report
Page 133 and 134:
Field Number 33 (cont.) Chapter 6:
Page 135 and 136:
Page 137 and 138:
Page 139 and 140:
Page 141 and 142:
Page 143 and 144:
Page 145 and 146:
Page 147 and 148:
Page 149 and 150:
Chapter 7: Data Element Definitions
Page 151 and 152: Chapter 7: Data Element Definitions
Page 165 and 166: Chapter 8: Reporting Enrollment Rec
Page 175 and 176: Chapter 9: Reporting Program Servic
Page 181 and 182: Chapter 10: Reporting Students in S
Page 187 and 188: Chapter 11: Verifying Data in the S
Page 201: Chapter 11: Verifying Data in the S
Page 207 and 208: Appendices Appendices 199 Student I
Page 209 and 210: Appendix 1: 2010-11 Assessment and
Page 211 and 212: Appendix 1: 2010-11 Assessment and
Page 213 and 214: Appendix 3: Language Codes and Desc
Page 223 and 224: Appendix 4: Postgraduate Plan Codes
Page 225 and 226: Appendix 6: Country of Origin Codes
Page 231 and 232: Appendix 7: Reason for Beginning En
Page 233 and 234: Appendix 7: Reason for Beginning En
Page 235 and 236: Appendix 8: Reason for Ending Enrol
Page 243 and 244: Appendix 9: Program Service Codes A
Page 245 and 246: Appendix 9: Program Service Codes
Page 247 and 248: Appendix 9: Program Service Codes T
Page 249 and 250: Appendix 9: Program Service Codes P
Page 251 and 252: Appendix 9: Program Service Codes e
Page 253 and 254:
Appendix 9: Program Service Codes I
Page 255 and 256:
Appendix 9: Program Service Codes d
Page 257 and 258:
Appendix 10: Career and Technical E
Page 259 and 260:
Page 261 and 262:
Page 263 and 264:
Page 265 and 266:
Page 267 and 268:
Appendix 11: Assessment Measure Sta
Page 269 and 270:
Page 271 and 272:
Page 273 and 274:
Page 275 and 276:
Page 277 and 278:
Appendix 13: Standard Achieved Code
Page 279 and 280:
Appendix 14: Course Codes, Grade Ty
Page 281 and 282:
Appendix 15: Preschool Students wit
Page 283 and 284:
Appendix 16: Preschool and School-A
Page 285 and 286:
Appendix 16: Preschool and School-A
Page 287 and 288:
Appendix 18: Special Education Even
Page 289 and 290:
Appendix 18: Special Education Even
Page 291 and 292:
Appendix 19: Use of SIRS Data for N
Page 293 and 294:
Page 295 and 296:
Page 297 and 298:
Page 299 and 300:
Page 301 and 302:
Appendix 20: High School Cohort Def
Page 303 and 304:
Page 305 and 306:
Page 307 and 308:
Page 309 and 310:
Page 311 and 312:
Page 313 and 314:
Appendix 21: Anticipated Changes fo
Page 315 and 316:
Page 317 and 318:
Page 319 and 320:
Page 321 and 322:
Page 323 and 324:
Page 325 and 326:
Appendix 22: Glossary of Acronyms S
Page 327 and 328:
Appendix 23: Glossary of Terms Inte
Page 329 and 330:
Appendix 23: Glossary of Terms •
Page 331 and 332:
Appendix 23: Glossary of Terms Neg
Page 333 and 334:
Appendix 23: Glossary of Terms a li
Page 335 and 336:
Index HSEPP, 8, 17, 58, 185, 197, 1
show all

SIRS - p-12 - New York State Education Department

You also want an ePaper? Increase the reach of your titles

Delete template?

Save as template?