SIRS - p-12 - New York State Education Department

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Chapter 7: Data Element Definitions • Black or African American — A person having origins in any of the black racial groups of Africa. • Native Hawaiian/Other Pacific Islander — A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands. • White — A person having origins in any of the original peoples of Europe, North Africa, or the Middle East. Fields 12 and 43–46 in Student Lite Template. Reason Code: The code used to indicate the reason for delay in completing the evaluation, determining eligibility, or implementing the IEP by the child’s third birthday for Indicators 11 and 12. A reason code is needed if the Number of Days to complete the evaluation is more than 30 school days for preschool children or more than 60 calendar days for school-age students or if the Number of Days that an IEP is implemented past the child’s third birthday is one or more for children transitioning from the Early Intervention Program to preschool. See Appendix 18: Special Education Event Reason Codes (for SPP Indicators 11 and 12). The “C” next to the reason indicates the reason is “in compliance” with State requirements, and an “NC” next to the reason indicates the reason is “not in compliance” with State requirements. Field 20 in Special Education Events Template. See the schedule of the years for which school districts must report data on these two indicators at http://www.p12.nysed.gov/sedcar/sppschedule.html. Reason for Beginning Enrollment Code: The code that indicates the reason the student’s enrollment began or the type of enrollment begun. Each Reason for Beginning Enrollment Code must also have an Enrollment Entry Date. Each student must have at least one enrollment record. Enrollment information is used to determine district and school accountability cohort membership and the school/district to which annual assessment results, dropouts, and credentials are attributed. Field 6 in School Entry/Exit Template. See Appendix 7: Reason for Beginning Enrollment Codes. Reason for Ending Enrollment Code: The code that indicates the reason the student’s enrollment ended. Each Reason for Ending Enrollment Code must also have an Enrollment Exit Date. Each student must have at least one enrollment record. If a student leaves during the school year or finishes the school year but is not expected to return for the next school year, the student’s enrollment record must have an Enrollment Exit Date and an appropriate Reason for Ending Enrollment Code. Field 12 in School Entry/Exit Template. See Appendix 8: Reason for Ending Enrollment Codes. Reason for Ending Program Service Code: The code that indicates the reason a student no longer participates or is enrolled in a specific program service. Not all program services require a Reason for Ending Program Service Code. Field 13 in Programs Fact Template. School District Student ID: The local unique identifier assigned to the student by the LEA in which the student is enrolled. The ID must be unique within an LEA. Field 4 in Student Lite, School Entry/Exit, Programs Fact, and Special Education Events; Field 6 in Assessment Fact and Assessment Response; Field 5 in Special Education Snapshot; and Field 8 in Student Grades Templates. School Year: The school year that encompasses the data being collected/reported. The school year is reported as June 30 of the academic school year (e.g., 2011-06-30 for academic 152 Student Information Repository System Manual for 2010–11 Version 6.2
Chapter 7: Data Element Definitions school year 2010–11). Field 3 in Student Lite, School Entry/Exit, Programs Fact, Special Education Snapshot, Special Education Events, Student Grades, and Course Templates; Field 38 in Assessment_Fact Template; and Field 6 in Marking PeriodTemplate. School-Age Indicator: Indication of whether a student with a disability is of school age. If on October 6, the student is receiving preschool special-education services pursuant to Section 4410 or 4201, the school-age code must be “N” (if child is not school age). If the student is receiving special-education services as a school-age student with a disability, the school-age code must be “Y” (Yes, student is school age). Field 47 in Special Education Snapshot Template. Scoring Model Key: Type of scoring model used to score an assessment. For NYSAA, this field is used for the Scoring Institute Code. Field 45 in Assessment Fact Template. Section Code Long: Code that represents the particular course section in which the student is enrolled. Field 27 in Student Grades Template. Snapshot Date: The date on which a “snapshot” of certain special-education data elements are captured. This date is either October 6 of the reporting period (2010-10-06) or July 1 (End of Year) of the reporting year (2010-07-01). Field 35 in Special Education Snapshot and Field 50 in Staff Snapshot Templates. Staff ID: The local education agency staff member identifier. This must be a unique number within the district (or, for New York City staff, unique within New York City) and must also map to a State staff identifier. Field 2 in Staff Snapshot Template and Field 7 in Student Grades Template. State Course Code: Code from the list of State course codes that identifies the course in which a student is enrolled. Field 29 in Course Template. Student Grades Comment: Indicates whether or not the calculation of the final grade for the course includes the Regents examination score. Field 20 in Student Grades Template. Student’s Address City: The city of the student’s principal residence. Field 31 in Student Lite Template. Student’s Address Line 1: The first line (number, street, and apartment number) of the address of the student’s principal residence. Field 29 in Student Lite Template. Student’s Address Line 2: The second line of the address of the student’s principal residence. Field 30 in Student Lite Template. Student’s Address State Code: The two-character United States Postal Service (USPS) code for the state of the student’s principal residence. Field 32 in Student Lite Template. Student’s Address Zip Code: The official Unites States Postal Service (USPS) zip code of the student’s principal residence. The zip code can be either five digits with no dash or nine digits with a dash after the first five digits. Canadian zip codes do not require a dash. Field 33 in Student Lite Template. 153 Student Information Repository System Manual for 2010–11 Version 6.2
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New York State Student Information
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Table of Contents iii Table of Cont
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Table of Contents NYSAA- and NYSESL
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Table of Contents Special Education
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Introduction Introduction The New Y
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Introduction New York State Educati
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Introduction Select Federal and Sta
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Chapter 1: Accountability in New Yo
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Chapter 2: Student Information Repo
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Chapter 2: Student Information Repo
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Chapter 3: nySTART Administrator: A
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Chapter 3: nySTART protocol (or mai
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Chapter 3: nySTART not case sensiti
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Chapter 4: Testing Rules Chapter 4:
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Chapter 4: Testing Rules Grade K: N
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Chapter 4: Testing Rules Speaking/L
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Chapter 4: Testing Rules The school
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Chapter 5: Reporting Rules Chapter
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Chapter 5: Reporting Rules • Publ
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Chapter 5: Reporting Rules Reportin
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Chapter 5: Reporting Rules Students
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Chapter 5: Reporting Rules Services
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Chapter 5: Reporting Rules they ref
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Chapter 6: Data Reporting in the SI
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Appendix 1: 2010-11 Assessment and
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Appendix 3: Language Codes and Desc
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Appendix 4: Postgraduate Plan Codes
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Appendix 6: Country of Origin Codes
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Appendix 7: Reason for Beginning En
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Appendix 7: Reason for Beginning En
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Appendix 8: Reason for Ending Enrol
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Appendix 9: Program Service Codes A
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Appendix 9: Program Service Codes
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Appendix 9: Program Service Codes T
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Appendix 9: Program Service Codes P
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Appendix 9: Program Service Codes e
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Appendix 9: Program Service Codes I
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Appendix 9: Program Service Codes d
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Appendix 11: Assessment Measure Sta
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Appendix 13: Standard Achieved Code
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Appendix 14: Course Codes, Grade Ty
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Appendix 15: Preschool Students wit
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Appendix 16: Preschool and School-A
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Appendix 16: Preschool and School-A
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Appendix 18: Special Education Even
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Appendix 18: Special Education Even
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Appendix 19: Use of SIRS Data for N
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Appendix 20: High School Cohort Def
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Appendix 21: Anticipated Changes fo
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Appendix 22: Glossary of Acronyms S
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Appendix 23: Glossary of Terms Inte
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Appendix 23: Glossary of Terms •
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Appendix 23: Glossary of Terms Neg
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Appendix 23: Glossary of Terms a li
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Index HSEPP, 8, 17, 58, 185, 197, 1
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SIRS - p-12 - New York State Education Department

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