SIRS - p-12 - New York State Education Department

Chapter 9: Reporting Program Service Records
year. One record must be provided for each LEP program in which a student participated. The
record must indicate the dates of participation.
The data element Years Enrolled in a Bilingual or ESL Program must be populated for
all LEP students. This data element indicates the number of cumulative years the student has
received services in a bilingual or English as a Second Language (ESL) program in New York
State (NYS) schools. (The years in which a student is reported with a Program Service code
8239 are not counted.) Districts should report, to the best of their knowledge, whether the
student is in the first, second, third, or later year of bilingual or ESL instruction in NYS schools.
Some students may leave NYS schools for various periods of time after their first enrollment.
If the student's enrollment has not been continuous, the district should provide its best estimate
of the student's cumulative years of enrollment in bilingual or ESL programs in NYS. Report
one year for students with up to one year of bilingual or ESL instruction; two years for students
with up to two years; etc. Zero should only be used if the student has never received services.
If a student received instruction for the majority of a school year (seven months or more), count
that year as a full year of instruction. To determine years of cumulative enrollment for students
with discontinuous enrollment, count the months of instruction received in past years. Each
ten months of instruction should be considered equivalent to one year. For example, if the
student received six months of bilingual or ESL instruction in 2008–09 and four months in
2009–10, those months should be counted as the first year of instruction. The 2010–11 school
year would be year 2 of instruction. Only LEP eligible students should have this data element
completed.
NYSESLAT-eligible: All LEP-eligible students (including those from Puerto Rico) who
on April 1, 2011, will have been attending school in the United States for less than one year
must also have a Program Service code of 0242 (Eligible to take the NYSESLAT for grades 3-
8 ELA Accountability). This code identifies the student as eligible to take the NYSESLAT in lieu
of the NYSTP in grades 3–8 ELA for participation purposes only when determining
accountability status. For more information on eligibility to take the NYSESLAT in lieu of the
ELA assessment see the section in this manual on “Testing Limited English Proficient
Students.”
Each LEP student who participates in a program supported by Title III of NCLB must
also have a Program Service Code associated with NCLB Title III. These are 5720 (Title III:
Services to Non-Immigrant LEP Students), or 5731 (Title III: Language Instruction Immigrant
LEP Students), or 5742 (Title III: Part B, subpart 4: Emergency Immigration Education
Program).
NCLB Transfer Options
Students who applied to transfer to and, if applicable, were provided the option to
transfer to another district school, using an NCLB-mandated public school choice option must
be reported with the appropriate NCLB Transfer Option Program Service code.
Students with Disabilities
All students classified as disabled in the current school year must have a disability type
record, identifying the student’s particular disability. All students identified as disabled at any
time during the school year will be included in the students with disability group for
accountability purposes.
170 Student Information Repository System Manual for 2010–11 Version 6.2