SIRS - p-12 - New York State Education Department

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Field Number Chapter 6: Data Reporting in the SIRS SE_Events Template (Special Education Events) Start Position End Position Max Length 1 1 8 8 FIELD NAME from eScholar template (DATA ELEMENT NAME) as used by NYSED, if different from eScholar template name * = Required for all students + = Required only for specified students *DISTRICT CODE (DISTRICT OF RESPONSIBILITY CODE) 2 9 14 6 *LOCATION CODE 3 15 24 10 4 25 36 12 *SCHOOL YEAR DATE (SCHOOL YEAR) * STUDENT ID (SCHOOL DISTRICT STUDENT ID) 5 37 52 16 *EVENT TYPE CODE 6 53 62 10 *EVENT DATE 7 63 78 16 EVENT REASON CODE 1 8 79 94 16 EVENT REASON CODE 2 9 95 110 16 EVENT REASON CODE 3 NYS or Local Purpose NYS Reporting Local use only NYS Reporting NYS Reporting NYS Reporting NYS Reporting Local use only Local use only Local use only Instructions or Rules Format Public school districts: NYnnnnnn (NY followed by the first 6 digits of the BEDS code) Required by eScholar load plan. Typically the building code (assigned by local student management system and used by L1 Data Warehouse) which uniquely identifies building in which a student is receiving the service. Programs can optionally use ‘0000’. Use June 30 of the reported school year. Ex: For 2010–11, use 2011-06-30 Unique identifier assigned by the Local Education Agency (LEA) in which the student is enrolled. Use 9 numeric characters, left padded with zeros. Ex. For 51972, use 000051972 Code that refers to a single event in a series of events for referral, consent, CPSE or CSE meeting, and IEP implemented for students with disabilities. Reported at the end of the school year. Populate with codes, not descriptions. For each Event Type Code entered, provide the appropriate date. Dates may not be anticipated future dates. Also, dates may not be after August 31, 2011. alphanumeric alphanumeric nnnnnnnnn date yyyy-06-30 alphanumeric nnnnnnnnn alphanumeric nnnnnnnnn date yyyy-mm-dd Recommended Codes or Reference to Data Source For NYSED BEDS codes: www.nysed.gov/admin/bedsdata.html For NYSED BEDS and Institution codes: http://portal.nysed.gov Click on “SEDREF Query” For schools/agencies other than public districts and charters that are required to report these data: http://www.p12.nysed.gov/irs/sirs/ See Appendix 17: Event Type Codes for Series of Events in Special Education. 120 Student Information Repository System Manual for 2010–11 Version 6.2
Field Number Chapter 6: Data Reporting in the SIRS SE_Events Template (Special Education Events) Start Position End Position Max Length FIELD NAME from eScholar template (DATA ELEMENT NAME) as used by NYSED, if different from eScholar template name * = Required for all students + = Required only for specified students 10 111 126 16 EVENT SOURCE CODE 11 127 142 16 EVENT STATUS CODE 12 143 158 16 +EVENT OUTCOME CODE 13 159 168 10 MEETING DATE 14 169 184 16 MEETING TYPE CODE 15 185 194 10 EFFECTIVE DATE 16 195 202 8 ORGANIZATION CODE 17 203 232 30 ORGANIZATION NAME 18 233 262 30 ORGANIZATION CLUSTER 19 263 272 10 COMPLIANCE DATE NYS or Local Purpose Local use only Local use only NYS Reporting Local use only Local use only Local use only Local use only Local use only Local use only Local use only Instructions or Rules Format Identify whether the student was determined eligible for special education for the following Event Type Codes: ~ CPSE meeting at which eligibility determination is made for student transitioning from EI to preschool (EI03) ~ CPSE meeting at which evaluation results are discussed for students referred to CPSE for evaluation (CPSE03) ~ CSE meeting at which evaluation results are discussed for students referred to CSE for evaluation (CSE03) ~ CSE meeting at which evaluation results are discussed for students parentally placed in nonpublic schools and referred to CSE for evaluation (CSENP03) Populate with codes, not descriptions. alphanumeric nnnnnnnnn Recommended Codes or Reference to Data Source Y = Yes, student determined eligible for special education services N = No, student ineligible for special education services U = Eligibility decision is undetermined or meeting is not held 121 Student Information Repository System Manual for 2010–11 Version 6.2
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New York State Student Information
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Table of Contents iii Table of Cont
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Table of Contents NYSAA- and NYSESL
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Table of Contents Special Education
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Introduction Introduction The New Y
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Introduction New York State Educati
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Introduction Select Federal and Sta
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Chapter 1: Accountability in New Yo
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Chapter 2: Student Information Repo
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Chapter 2: Student Information Repo
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Chapter 3: nySTART Administrator: A
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Chapter 3: nySTART protocol (or mai
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Chapter 3: nySTART not case sensiti
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Chapter 4: Testing Rules Chapter 4:
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Chapter 4: Testing Rules Grade K: N
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Chapter 4: Testing Rules students t
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Chapter 4: Testing Rules Speaking/L
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Chapter 4: Testing Rules The school
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Chapter 5: Reporting Rules Chapter
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Chapter 5: Reporting Rules • Publ
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Chapter 5: Reporting Rules Reportin
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Chapter 5: Reporting Rules When a l
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Chapter 5: Reporting Rules Students
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Page 131 and 132: Field Number Chapter 6: Data Report
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Page 149 and 150: Chapter 7: Data Element Definitions
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Chapter 9: Reporting Program Servic
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Chapter 10: Reporting Students in S
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Chapter 11: Verifying Data in the S
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Appendices Appendices 199 Student I
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Appendix 1: 2010-11 Assessment and
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Appendix 1: 2010-11 Assessment and
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Appendix 3: Language Codes and Desc
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Appendix 4: Postgraduate Plan Codes
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Appendix 6: Country of Origin Codes
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Appendix 7: Reason for Beginning En
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Appendix 7: Reason for Beginning En
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Appendix 8: Reason for Ending Enrol
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Appendix 9: Program Service Codes A
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Appendix 9: Program Service Codes
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Appendix 9: Program Service Codes T
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Appendix 9: Program Service Codes P
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Appendix 9: Program Service Codes e
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Appendix 9: Program Service Codes I
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Appendix 9: Program Service Codes d
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Appendix 10: Career and Technical E
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Appendix 11: Assessment Measure Sta
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Appendix 13: Standard Achieved Code
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Appendix 14: Course Codes, Grade Ty
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Appendix 15: Preschool Students wit
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Appendix 16: Preschool and School-A
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Appendix 16: Preschool and School-A
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Appendix 18: Special Education Even
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Appendix 18: Special Education Even
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Appendix 19: Use of SIRS Data for N
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Appendix 20: High School Cohort Def
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Appendix 21: Anticipated Changes fo
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Appendix 22: Glossary of Acronyms S
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Appendix 23: Glossary of Terms Inte
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Appendix 23: Glossary of Terms •
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Appendix 23: Glossary of Terms Neg
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Appendix 23: Glossary of Terms a li
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Index HSEPP, 8, 17, 58, 185, 197, 1
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SIRS - p-12 - New York State Education Department

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