SIRS - p-12 - New York State Education Department

Chapter 11: Verifying Data in the SIRS
• Click on 2010–11 school year on the menu bar.
• Select “October Verification Reports” or “End of the Year Verification Reports”.
• Review each report and read the heading above each report that describes the criteria
for students to be included in the report.
• Review the list of included students and the list of excluded students for the
corresponding verification report to determine if all eligible students are included and
the information submitted for included and excluded students is complete and
accurate.
• If changes are needed, revise your student management systems and work with a
representative of your RIC or large city school district to make corrections in Level 1
data warehouse within the verification time period (prior to certification due date). RICs
and large city school districts may establish their own deadlines so that they can
transmit the data to Level 2 by the verification deadline.
• The Department will display the certification options below for school districts and
other educational programs after the last migration of data from the RIC or Big 5 to
Level 2 of the repository. The data in Level 2 as of the date of the last migration will be
final, will be the Department’s official record of your special-education data, and may
be used for all departmental reporting and decision-making purposes. In addition, after
the electronic certification is completed for VR1-9 reports, a printed copy of the
Certification and Assurance Form with the superintendent’s or chief administrative
officer’s signature must be sent to the SEDCAR unit at the address printed on the
certification form. This form is available at http://pd.nysed.gov. Use your User ID and
password to enter and select 2010–11 and then October 7 Verification Reports.
• I certify that my school district’s data are complete and accurate.
• I cannot certify that my school district’s data are complete and accurate;
however, I understand that the deadline for making corrections has passed and
that these data may be used for all reports and decisions.
School districts, agencies, and schools can begin reviewing the following reports on
October 13, 2010. The final date for certifying the following reports is January 12, 2011:
VR1 – Preschool Child Count Report by Race/Ethnicity
VR2 – School Age Child Count by Age and Disability
VR3 – School Age Students by Disability and Race/Ethnicity
VR4 – Preschool LRE Setting Report
VR5 – School Age LRE Setting Report
VR6 – District Report of Preschool Students by Primary Service Provider
VR7 – Provider Report of Preschool Students
VR8 – District Report of School Age Students by Building Where Enrolled
VR9 – Provider Report of School Age Students
197 Student Information Repository System Manual for 2010–11 Version 6.2