SIRS - p-12 - New York State Education Department

Chapter 5: Reporting Rules
to teachers on a subject-by-subject basis, must report the following teacher/course data in
2010–11:
• Unique statewide identifier for all district and charter school teachers;
• Student enrollment in all elementary/middle-level courses linked to a State
assessment (e.g., Grades 3-8 English language arts and mathematics), using the
statewide standardized course codes contained in Appendix 14.
For more information, see the memorandum from Assistant Commissioner Alan Ray
entitled “Guidance on the Collection and Reporting of Additional Data in the Student
Information Repository System (SIRS) for Teachers and Courses” available at
http://www.p12.nysed.gov/irs/ARay/Teacher-CourseDataCollection-finaldraft6-1-10.pdf.
Test Accommodations
Test accommodations for all students who are provided with such accommodations
during the administration of an assessment must be reported in SIRS. The School
Administrator’s Manual for secondary-level tests and the administrator’s manuals for specific
test titles for elementary/middle-level tests contain lists of accommodations available to
students. See http://www.p12.nysed.gov/osa/sam/secondary/home.html for copies of these
manuals. Chapter 6 of the SIRS Manual contains codes for reporting these accommodations.
Validity Rules: Elementary/Middle-Level Assessment Valid/Invalid Score
Reporting
The following rules apply to elementary/middle-level ELA, mathematics, and science
assessments:
Present for Entire Test: Students who are present for all sessions/parts of a test
during an administration period, including the make-up period, and who responded to at least
one test item on the assessment will receive a valid score and be counted as tested when
participation rates are calculated.
Absent: Students who are absent for any session (for ELA or mathematics) or any
parts (written or performance parts for science) or the entire test must be reported at the local
level with a final score of "999" and a Standard Achieved Code of 99, whether or not there are
any response records. These students will be considered to have "no valid test score" and will
be counted as not tested in verification reports and for accountability calculations. If a student
leaves the test administration in the middle of a session and is not able to make up that part of
the test, school officials must decide whether to consider the student as absent (no valid test
score) or to calculate a final test score and performance level by assigning 0 credits to the
incomplete parts.
Refusal: Students who refuse to take the entire test must be reported at the local level
with a final score of "999" and a Standard Achieved Code of 96, whether or not there are any
response records. Assessment records for these students do not move to Level 2. These
students will be considered to have "no valid test score" and will be counted as not tested in
verification reports and for accountability calculations. Students who refused to take one or
more but not all sessions or parts of the test will receive no credit for the session(s) or part(s)
70 Student Information Repository System Manual for 2010–11 Version 6.2