SIRS - p-12 - New York State Education Department

Chapter 5: Reporting Rules
Services (BOCES), approved private schools for students with disabilities, or in State
supported Section 4201 schools), with some exceptions. One exception is that parentally
placed students with disabilities in nonpublic elementary, middle or secondary schools are the
CSE responsibility of the school district in which the nonpublic school is located. Districts with
CSE and CPSE responsibility are responsible for reporting data elements in the Special
Education Snapshot and Special Education Events templates. In addition, these districts must
report enrollment, demographic, and program service data for students for whom they have
CSE or CPSE responsibility. In the year in which school districts are assigned to report data on
Special Education State Performance Plan Indicator 7 (preschool outcomes) (see
http://www.p12.nysed.gov/sedcar/sppschedule.html for a schedule), districts with CPSE
responsibility for preschool students must also report preschool outcomes data from the Child
Outcomes Summary Form (COSF) in the Assessment Fact template.
Special Act Districts, educational institutions operated by State agencies, and child-care
institutions with affiliated schools that provide educational service pursuant to Article 81 are
responsible for providing instruction to enrolled students. They have CSE responsibility for
enrolled students placed in the institution by a parent or guardian, the court, or a social service
agency. They must report all records for enrolled students for whom they have CSE
responsibility. School districts that place students in these institutions retain CSE responsibility
and must report all records for students they place. Students are reported for accountability
purposes in the building in which they are enrolled (spend the majority of the school day),
regardless of whether the school of origin is another school building in the district. For
example, if a student who would typically be attending School A instead attends School B for
the majority of the school day because School B provides the necessary educational services,
School B has accountability responsibility for the student.
Suspended Students
Students of compulsory school age who are suspended from school for disciplinary
reasons and are being provided instruction in the home by the district should have their
enrollment continued in the SIRS. Do not end the enrollment record for the student when the
student is suspended.
Teacher/Course Reporting Rules
All public districts and charter schools must report the following teacher/course data in
2010–11:
• Unique statewide identifier for all district and charter school teachers;
• Student enrollment in all secondary-level courses that prepare students to take a
Regents exam upon completion of the course (e.g., Integrated Algebra) using
statewide standardized course codes contained in Appendix 14;
• Numeric final course grades for secondary-level courses that prepare students to
take a Regents exam upon completion of the course (e.g., Integrated Algebra);
• Whether the Regents examination score was averaged in as a component of the
final course grades for secondary-level courses that prepare students to take a
Regents exam upon completion of the course (e.g., Integrated Algebra).
All public schools, with the exception of elementary schools with traditional commonbranch
classes and/or whose student management systems currently do not assign students
69 Student Information Repository System Manual for 2010–11 Version 6.2