SIRS - p-12 - New York State Education Department

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Chapter 5: Reporting Rules Physical Setting/Earth Science) must contract with a Level 1 data center to report assessment results in the SIRS. Nonpublic schools must coordinate with a Level 1 data center to ensure that the school is using an acceptable answer document that enables the school to report data in the SIRS. Public school districts are responsible for reporting assessment results for students with disabilities placed by the district CSE in approved private schools for students with disabilities. Schools with these students must contact the home school district to obtain the appropriate public school answer documents. Answer documents for these students must be returned to the home school district immediately after test administration and scoring. Though certain secondary-level examinations must be reported by nonpublic schools in the SIRS, all nonpublic schools must also submit aggregated results for secondary-level examinations using the paper Nonpublic Secondary Examination Report forms sent to nonpublic schools by the Department and available on the web at http://www.p12.nysed.gov/irs/nonpublic/. Results reported in the paper forms will be used for 2010–11 nonpublic reports and mandated services. See the “Table of Reporting Responsibility for School-Age Students” and the “Table of Reporting Responsibility for Preschool-Age Students with Disabilities” in this chapter for more information on students placed in specific types of schools under unique circumstances. NYSAA- and NYSESLAT-Eligible Students Report both NYSAA and NYSESLAT results for students who are required to take both assessments. If both tests are reported, the NYSAA score will count in the accountability performance calculation. “Online” Schools Online schools are schools that offer courses, credits, and diplomas via the Internet. As New York State does not currently register online schools, students who leave a New York State district or school to attend an online school should be exited using a dropout enrollment code. Racial/Ethnic Group Reporting Rules Beginning in 2010–11, all students must be reported as Hispanic/Latino or not Hispanic/Latino. In addition, all students must be reported with at least one race. Students who are reported as Hispanic/Latino, regardless of their race, will be counted as Hispanic or Latino for accountability and other reporting purposes. Students who are reported as not Hispanic/Latino will be counted in the race category in which they are reported for accountability. Non-Hispanic students who are reported with more than one race category will be reported as Multiracial for accountability. Students with Disabilities Generally, school districts have CSE or CPSE responsibility and accountability responsibility for students with disabilities who reside in their school district and either attend school in their school district or in a charter school or are placed by the CSE or CPSE in educational programs outside the school district (e.g., in Boards of Cooperative Educational 68 Student Information Repository System Manual for 2010–11 Version 6.2
Chapter 5: Reporting Rules Services (BOCES), approved private schools for students with disabilities, or in State supported Section 4201 schools), with some exceptions. One exception is that parentally placed students with disabilities in nonpublic elementary, middle or secondary schools are the CSE responsibility of the school district in which the nonpublic school is located. Districts with CSE and CPSE responsibility are responsible for reporting data elements in the Special Education Snapshot and Special Education Events templates. In addition, these districts must report enrollment, demographic, and program service data for students for whom they have CSE or CPSE responsibility. In the year in which school districts are assigned to report data on Special Education State Performance Plan Indicator 7 (preschool outcomes) (see http://www.p12.nysed.gov/sedcar/sppschedule.html for a schedule), districts with CPSE responsibility for preschool students must also report preschool outcomes data from the Child Outcomes Summary Form (COSF) in the Assessment Fact template. Special Act Districts, educational institutions operated by State agencies, and child-care institutions with affiliated schools that provide educational service pursuant to Article 81 are responsible for providing instruction to enrolled students. They have CSE responsibility for enrolled students placed in the institution by a parent or guardian, the court, or a social service agency. They must report all records for enrolled students for whom they have CSE responsibility. School districts that place students in these institutions retain CSE responsibility and must report all records for students they place. Students are reported for accountability purposes in the building in which they are enrolled (spend the majority of the school day), regardless of whether the school of origin is another school building in the district. For example, if a student who would typically be attending School A instead attends School B for the majority of the school day because School B provides the necessary educational services, School B has accountability responsibility for the student. Suspended Students Students of compulsory school age who are suspended from school for disciplinary reasons and are being provided instruction in the home by the district should have their enrollment continued in the SIRS. Do not end the enrollment record for the student when the student is suspended. Teacher/Course Reporting Rules All public districts and charter schools must report the following teacher/course data in 2010–11: • Unique statewide identifier for all district and charter school teachers; • Student enrollment in all secondary-level courses that prepare students to take a Regents exam upon completion of the course (e.g., Integrated Algebra) using statewide standardized course codes contained in Appendix 14; • Numeric final course grades for secondary-level courses that prepare students to take a Regents exam upon completion of the course (e.g., Integrated Algebra); • Whether the Regents examination score was averaged in as a component of the final course grades for secondary-level courses that prepare students to take a Regents exam upon completion of the course (e.g., Integrated Algebra). All public schools, with the exception of elementary schools with traditional commonbranch classes and/or whose student management systems currently do not assign students 69 Student Information Repository System Manual for 2010–11 Version 6.2
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New York State Student Information
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Table of Contents iii Table of Cont
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Table of Contents NYSAA- and NYSESL
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Table of Contents Special Education
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Introduction Introduction The New Y
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Introduction New York State Educati
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Introduction Select Federal and Sta
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Chapter 1: Accountability in New Yo
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Chapter 6: Data Reporting in the SI
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Field Number Chapter 6: Data Report
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Field Number Chapter 6: Data Report
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Field Number 33 (cont.) Chapter 6:
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Chapter 7: Data Element Definitions
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Chapter 8: Reporting Enrollment Rec
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Chapter 9: Reporting Program Servic
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Chapter 10: Reporting Students in S
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Chapter 11: Verifying Data in the S
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Appendices Appendices 199 Student I
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Appendix 1: 2010-11 Assessment and
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Appendix 1: 2010-11 Assessment and
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Appendix 3: Language Codes and Desc
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Appendix 4: Postgraduate Plan Codes
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Appendix 6: Country of Origin Codes
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Appendix 7: Reason for Beginning En
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Appendix 7: Reason for Beginning En
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Appendix 8: Reason for Ending Enrol
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Appendix 9: Program Service Codes A
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Appendix 9: Program Service Codes
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Appendix 9: Program Service Codes T
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Appendix 9: Program Service Codes P
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Appendix 9: Program Service Codes e
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Appendix 9: Program Service Codes I
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Appendix 9: Program Service Codes d
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Appendix 10: Career and Technical E
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Appendix 11: Assessment Measure Sta
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Appendix 13: Standard Achieved Code
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Appendix 14: Course Codes, Grade Ty
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Appendix 15: Preschool Students wit
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Appendix 16: Preschool and School-A
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Appendix 16: Preschool and School-A
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Appendix 18: Special Education Even
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Appendix 18: Special Education Even
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Appendix 19: Use of SIRS Data for N
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Appendix 20: High School Cohort Def
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Appendix 21: Anticipated Changes fo
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Appendix 22: Glossary of Acronyms S
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Appendix 23: Glossary of Terms Inte
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Appendix 23: Glossary of Terms •
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Appendix 23: Glossary of Terms Neg
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Appendix 23: Glossary of Terms a li
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Index HSEPP, 8, 17, 58, 185, 197, 1
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SIRS - p-12 - New York State Education Department

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